Logistics Admin & Operations Coordinator

VA Masters; Escalante; On-site; PHP 223,000 - 357,000; Full time

Job summary

VA Masters in the Philippines is seeking an Administrative and Operations Support Assistant to help streamline logistics and warehouse delivery operations. You will manage tasks in ClickUp, enter proof-of-delivery data, and support customer communications via phone and email.

The ideal candidate is organized, comfortable with project management tools, and confident handling phone-based interactions. The role involves handling multiple duties across logistics tasks and data systems, with

Qualifications

• Experience using ClickUp or similar project management tools.
• High attention to detail for data entry.
• Professional phone communication and customer email etiquette.
• Able to work independently with reliability.
• Clear written communication for emails.

Responsibilities

• Create and manage tasks in ClickUp for incoming logistics jobs.
• Enter new job details into proof-of-delivery software so drivers have accurate information.
• Respond to customer emails regarding shipment and load status.
• Answer incoming phone calls from customers regarding delivery status and general inquiries.
• Make outgoing calls to customers when needed, including occasional sales-related calls.
• Support day-to-day warehouse and delivery coordination tasks.
• Assist with process improvements as tasks become automated over time.
• Maintain accurate and up-to-date records across systems.

Skills

ClickUp usage

Data entry accuracy

Phone communication

Independent worker

Written communication

Tools

ClickUp

OpenPhone

Google Voice

RingCentral

Proof-of-delivery software

Job description

VA Masters in the Philippines is seeking an Administrative and Operations Support Assistant to help streamline logistics and warehouse delivery operations. You will manage tasks in ClickUp, enter proof-of-delivery data, and support customer communications via phone and email.

The ideal candidate is organized, comfortable with project management tools, and confident handling phone-based interactions. The role involves handling multiple duties across logistics tasks and data systems, with