Licensing & Contracts Coordinator (Legal Ops)

Institute for Inner Studies, Inc.; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Institute for Inner Studies, Inc. is seeking a Legal Assistant to support licensing operations, manage contracts, and coordinate with stakeholders. The role provides basic legal and administrative support while ensuring accurate document tracking and compliance.

The candidate will draft and process licensing agreements, maintain templates, and monitor renewals. On-site position with opportunities to engage with government agencies and external counsel, enhancing exposure to international

Qualifications

• Bachelor’s degree in Legal Management, Political Science, or related field.
• Experience in legal work is not required but an advantage.
• Strong attention to detail and organizational skills.
• Good communication and coordination skills.
• Proficient in Microsoft Office.
• Trustworthy and able to handle confidential information.
• On-site position available.

Responsibilities

• Draft and process licensing agreements, authorizations, and amendments.
• Manage electronic contracts (Adobe Sign) and track document flow.
• Maintain and update contract templates and licensing databases.
• Monitor applications, renewals, and master trackers for accuracy.
• Organize physical and digital files related to licensing.
• Serve as point of contact for licensees and Regional Managers.
• Coordinate higher course approvals and documentation.
• Provide instructors with approved teaching materials.
• Assist in meetings (agenda preparation and minutes documentation).
• Support CRM / Online Licensing Portal monitoring and testing.
• Coordinate with government agencies, legal partners, and external counsel.
• Manage inventory and reprinting of manuals.
• Perform other assigned tasks as needed.

Skills

Attention to detail

Organizational skills

Communication

Coordination

Confidentiality

Education

Bachelor’s degree in Legal Management, Political Science, or related field

Tools

Microsoft Office

Job description

Institute for Inner Studies, Inc. is seeking a Legal Assistant to support licensing operations, manage contracts, and coordinate with stakeholders. The role provides basic legal and administrative support while ensuring accurate document tracking and compliance.

The candidate will draft and process licensing agreements, maintain templates, and monitor renewals. On-site position with opportunities to engage with government agencies and external counsel, enhancing exposure to international