Legal Operations Analyst – IP & Operations

Xerox Philippines; Lapu-Lapu; Hybrid; PHP 400,000 - 800,000; Full time

Job summary

Xerox Philippines is seeking a Legal Operations Analyst to join our IP & Operations team. You will manage workflows, data, and reporting tied to intellectual property and legal processes, focusing on accuracy, efficiency, and automation.

Collaborate with Legal, Finance, and stakeholders across time zones to improve technology adoption, reporting, and process improvements, while supporting automation initiatives and AI-enabled tools.

Qualifications

• Bachelor's degree or equivalent experience.
• 1–3 years in operations, legal support, finance, or related field.
• Strong attention to detail and organizational skills.
• Proficiency in Excel and data handling.
• Ability to manage multiple tasks and meet deadlines.
• Fast learner with the ability to work in a fast-paced environment.
• Interest in AI-enabled tools and technology.
• IP knowledge preferred in related contexts.

Responsibilities

• Process and track outside counsel and vendor invoices, ensuring accuracy and completeness.
• Produce recurring monthly and quarterly financial and operational reports.
• Monitor system workflows and resolve data or processing discrepancies.
• Maintain accurate data across legal systems and reporting tools.
• Generate operational metrics, analyze trends, and identify opportunities to improve efficiency.
• Coordinate with Legal, Finance, and business stakeholders to support core legal operations workflows.
• Document processes and contribute to workflow improvements.
• Support automation and AI-related initiatives through testing, documentation, deployment, and process enhancement.

Skills

Excel proficiency

Data handling

Attention to detail

Multitasking

Fast learner

AI-enabled tools

IP knowledge

Education

Bachelor's degree or equivalent experience

Job description

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Overview:

Legal Operations Analyst - IP & Operations supports the Office of General Counsel by managing operational workflows, data, and reporting tied to intellectual property and broader legal processes. This role is focused on execution, accuracy, and process support, while also contributing to ongoing automation and efficiency initiatives.

Why Join This Team:

You will join a globally distributed legal team that values adaptability, collaboration, and strong operational execution. The team works across U.S. and international time zones, and this role offers the opportunity to support meaningful legal operations work while helping improve technology adoption, reporting, and process efficiency. IP knowledge is a plus, but the team values curiosity, agility, and a strong learning mindset even more.

What You Will Do:

• Process and track outside counsel and vendor invoices, ensuring accuracy and completeness.
• Produce recurring monthly and quarterly financial and operational reports.
• Monitor system workflows and resolve data or processing discrepancies.
• Maintain accurate data across legal systems and reporting tools, including contract flags and tracking fields.
• Generate operational metrics, analyze trends, and identify opportunities to improve efficiency.
• Coordinate with Legal, Finance, and business stakeholders to support core legal operations workflows.
• Document processes and contribute to workflow improvements.
• Support automation and AI-related initiatives through testing, documentation, deployment, and process enhancement.

What You Need to Succeed:

• Bachelor's degree or equivalent experience.
• 1-3 years of experience in operations, legal support, finance, or a related field
• Strong attention to detail and organizational skills.
• Proficiency in Excel and data handling.
• Ability to manage multiple tasks and meet deadlines.
• Fast learner with the ability to work in a fast-paced environment
• Strong multitasking skills, agility, and willingness to support wherever needed.
• Strong technology aptitude and interest in AI-enabled tools.
• IP knowledge is preferred, along with an understanding of legal and compliance work.

How We Set You Up for Success:

• You will work with a supportive, globally distributed team.
• The schedule is aligned to U.S. Eastern Time, which corresponds to third shift in Philippine time.
• The team is flexible on work setup and open to remote or hybrid arrangements, depending on requirements.
• Your recruiting and interview process will be coordinated through the hiring manager's calendar, with Teams used for quick communication when needed.
• You will have the chance to contribute to a team that is actively improving legal operations through technology, reporting, and automation.