Legal Admin Assistant

Chambers Russell; Parañaque; On-site; PHP 240,000 - 360,000; Full time

Job summary

Chambers Russell in Parañaque seeks a Legal Admin Assistant to support attorneys and senior paralegals with drafting, formatting, and organizing legal documents. The role includes filing, case file maintenance, and coordination with third parties for hearings and court appearances.

The position requires strong attention to detail, excellent written and verbal communication, and the ability to manage multiple tasks, diary entries, and billing processes. Spanish is a beneficial skill.

Qualifications

• Legal terminology knowledge.
• Document formatting (pleadings, declarations, discovery templates, letters, etc.).
• Legal document review for incomplete information, formatting inconsistencies, or missing fields.
• Data entry and document management with CMS labeling and version control.
• Calendar support for court deadlines and appointments.
• Email and written communication proficiency.
• Spanish language knowledge is an advantage but not required.

Responsibilities

• Assist in drafting and formatting legal documents, including pleadings, discovery, and client correspondence under supervision.
• Support attorneys and senior paralegals in preparing digital materials for virtual hearings, mediations, and court appearances.
• Organize and maintain electronic case files in CMS, ensuring documents are labeled and stored correctly.
• Coordinate with third parties such as expert witnesses, process servers, and court personnel.
• Daily AV call with supervisor.
• Open, maintain, and close files through Tools.
• Phone duties including calls to debtors, clients, courts, sheriff, and staff.
• Transcription of all phone calls.
• Monitor inbound debt recovery inbox.
• Diary management.
• Emails to debtors, clients, colleagues and courts.
• Generate cost agreements from precedents.
• Billing and editing of same.
• Prepare task lists.

Skills

Legal terminology

Document formatting

Legal document review

Data entry

Calendar support

Email/written communication

Spanish language (advantage)

Tools

MS Office

Job description

Job Title/Position

Legal Admin Assistant

Job Responsibilities

Describe the job role and the day-to-day tasks involved.

• Assist in drafting and formatting legal documents, including pleadings, discovery, and client correspondence under supervision.
• Support attorneys and senior paralegals in preparing digital materials for virtual hearings, mediations, and court appearances.
• Organize and maintain electronic case files in compliance with firm standards, ensuring all documents are properly uploaded, labeled, and stored.
• Coordinate with third parties such as expert witnessed, process servers, and court personnel.
• Daily AV call with supervisor
• Opening, maintaining, and closing files through (Tools)
• Phone duties will include answering and making calls from / to debtors, clients, courts, sheriff, staff, other parties
• Transcription of all phone calls
• Monitoring of inbound debt recovery inbox
• Diary management
• Emails to debtors, clients and colleagues and courts
• Generation of cost agreements from precedents
• Billing and editing of same
• Preparation of task lists

Qualifications

Describe the qualifications the staff must have in terms of skills and capabilities

• Legal terminology knowledge
• Document formatting (pleadings, declarations, discovery templates, letters, etc.)
• Legal document review (spotting incomplete information, inconsistent formatting, or missing fields)
• Data entry & document management (accurate input of case information in CMS, labeling PDFs, version control)
• Calendar support (entering court deadlines or appointments based on instruction
• Email and written communication
• Knowledge of the Spanish language is an advantage but not a requirement.

Competencies/Personality Traits

Skills, Knowledge & Experience:

• Customer Service
• Candidates with experience at an Australian law firm will be highly valued
• Excellent attention to detail together with strong verbal and written communication skills;
• Well-developed time management skills;
• A willingness to learn, positive approach and strong initiative;
• Intermediate skills in the MS Office suite (desirable)
• Candidates with experience at an Australian law firm will be highly valued