Lead-Procurement Contracts

Energy Development Corporation; Pasig; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

Energy Development Corporation is seeking a Contract Management professional to collaborate with the Category Manager to develop negotiation strategies and oversee contracting activities. The role involves drafting contracts and amendments, ensuring compliance, and coordinating with legal, risk management, and finance to address issues.

The ideal candidate will monitor supplier performance, manage procurement processes, and ensure on‑time delivery in full (OTIF) while aligning with corporate

Responsibilities

• Collaborates with Category Manager to develop and execute negotiation strategies that achieve business objectives.
• Assists the Category Manager in effectively communicating contracting and negotiation strategies for proper execution.
• Creates contracts and amendments with appropriate Terms and Conditions (T&C), Service Level Agreements and agreed monitoring indices, by leveraging corporate standards, policies, templates and best practices.
• Collaborates with internal and external stakeholders on the contracting terms.
• Prepares required contractual and agreement background data to support sector contract negotiations of major contracts.
• Reviews contracts for completeness and collaborates with legal, insurance, risk management and finance to address concerns and risks.
• Identifies risks and assesses the impact related to contract execution and implementation to avoid unnecessary financial exposure of the company.
• Ensures that the contract is signed by appropriate approving authorities and by vendors.
• Collaborates with internal and external stakeholders on the renegotiation and modifications of contracts as the need arises, e.g., market changes or supplier requests.
• Documents business justification for the adjustment.
• Reviews contracts based on an annual contracting plan in order to determine if the contract should be extended, renewed or terminated.
• Documents business justification. Ensures compliance to contract requirements on bonds and insurance.
• Implements and monitors audit monitoring system to ensure compliance with company’s performance standards.
• Ensures the on-time delivery in full (OTIF) by conducting the sourcing activities in line with Company’s Procurement policies, standards and procedures.
• Implements Demand Planning and Management Process by identifying opportunities for best value transactions, switching to lower cost alternatives and minimizing change orders.
• Reviews and validates recommended commodity specifications, statement of work, performance terms, acceptance criteria and budget availability
• Implements negotiating strategies for purchase of materials/equipment and services not covered by Supply Agreements/Service Providers’ Agreements.
• Secure and analyze bid quotations, make recommendations and endorsements to the Proponent for Technical Evaluation.
• Prepares, issues, approves and endorses for approval Purchase Orders and contracts within spend threshold.
• Monitors delivery of materials/equipment and services and ensures proper documentation.
• Coordinates with concerned parties on the resolution of issues related to undelivered POs, PO with no exact delivery date, indent deliveries, unserved PurchaseOrders, short shipments, non‑TAR trade receivables, settlement of rejection items, among others.
• Monitors and ensures compliance to international and local agreements and contracts.
• Collaborates with the Legal Department on contract’s terms and conditions, performance standards, warranties, performance bonds and maintenance requirements and negotiates contracting terms with suppliers/vendors.
• Monitors and assesses supplier/vendor performance, recommends and implements measures on supplier’s discipline and provides inputs to the Contract Management team.
• Provides assistance in resolving issues related to implementation of agreements/contracts and coordinates with Contract Management, Category Managers and other concerned stakeholders.
• Utilizes vendor base and implements contracts to eliminate maverick buying across the enterprise.
• Optimize Local and International Sourcing
• Utilizes the vendor base and ensures the use of contracts or service agreement for all transactions.
• Utilizes vendor/service providers’ agreements to increase savings and future negotiating ability.
• Collaborates with Category Managers in the identification of opportunities for leveraging for local, international and enterprise‑wide sourcing opportunities.
• Establishes and maintains good business relations with Local and International vendors/service providers.
• Ensures compliance to Service Level Agreement between the Proponents.
• Works in synergy with different internal stakeholders to achieve high customer service satisfaction.
• Collaborates with internal stakeholders and proponents towards the achievement of the service level agreements and monitors compliance through KPI’s.
• Continuous review and improvement on the processes to reduce cycle time and improve customer satisfaction.
• Facilitates performance review of vendors and provide input to Category Managers and Contracts Management on vendor performance and performance issues.

Job description

Unleash your energy within! Be a part of the EDC Team! Collaborates with Category Manager to develop and execute negotiation strategies that achieve business objectives. Performs the following Contract Management activities: Contracting Plan Assists the Category Manager in effectively communicating contracting and negotiation strategies for proper execution. Creates Contract Develops and formulates contracts and amendments with appropriate Terms and Conditions (T&C), Service Level Agreements and agreed monitoring indeces, by leveraging corporate standards, policies, templates and best practices. Collaborates with internal and external stakeholders on the contracting terms. Prepares required contractual and agreement background data to support sector contract negotiations of major contracts. Contract Review Reviews contracts for completeness and collaborates with legal, insurance, risk management and finance to address concerns and risks. Identifies risks and assesses the impact related to contract execution and implementation to avoid unnecessary financial exposure of the company. Ensures that the contract is signed by appropriate approving authorities and by vendors. Contract Adjustments Collaborates with internal and external stakeholders on the renegotiation and modifications of contracts as the need arises, e.g., market changes or supplier requests. Documents business justification for the adjustment. Contract Status Reviews contracts based on an annual contracting plan in order to determine if the contract should be extended, renewed or terminated. Documents business justification. Ensures compliance to contract requirements on bonds and insurance. Implements and monitors ‘audit monitoring system” to ensure compliance with company’s performance standards. Ensures the on‑time delivery in full (OTIF) by conducting the sourcing activities in line with Company’s Procurement policies, standards and procedures. Implements Demand Planning and Management Process by identifying opportunities for best value transactions, switching to lower cost alternatives and minimizing change orders. Reviews and validates recommended commodity specifications, statement of work, performance terms, acceptance criteria and budget availability Implements negotiating strategies for purchase of materials/equipment and services not covered by Supply Agreements/Service Providers’ Agreements. Secure and analyze bid quotations, make recommendations and endorsements to the Proponent for Technical Evaluation. Prepares, issues, approves and endorses for approval Purchase Orders and contracts within spend threshold. Monitors delivery of materials/equipment and services and ensures proper documentation. Coordinates with concerned parties on the resolution of issues related to undelivered POs, PO with no exact delivery date, indent deliveries, unserved PurchaseOrders, short shipments, non‑TAR trade receivables, settlement of rejection items, among others. Monitors and ensures compliance to international and local agreements and contracts. Collaborates with the Legal Department on contract’s terms and conditions, performance standards, warranties, performance bonds and maintenance requirements and negotiates contracting terms with suppliers/vendors. Monitors and assesses supplier/vendor performance, recommends and implements measures on supplier’s discipline and provides inputs to the Contract Management team. Provides assistance in resolving issues related to implementation of agreements/contracts and coordinates with Contract Management, Category Managers and other concerned stakeholders. Utilizes vendor base and implements contracts to eliminate maverick buying across the enterprise. Optimize Local and International Sourcing Utilizes the vendor base and ensures the use of contracts or service agreement for all transactions. Utilizes vendor/service providers’ agreements to increase savings and future negotiating ability. Collaborates with Category Managers in the identification of opportunities for leveraging for local, international and enterprise‑wide sourcing opportunities. Establishes and maintains good business relations with Local and International vendors/service providers. Ensures compliance to Service Level Agreement between the Proponents. Works in synergy with different internal stakeholders to achieve high customer service satisfaction. Collaborates with internal stakeholders and proponents towards the achievement of the service level agreements and monitors compliance through KPI’s. Continuous review and improvement on the processes to reduce cycle time and improve customer satisfaction. Facilitates performance review of vendors and provide input to Category Managers and Contracts Management on vendor performance and performance issues.

Who We Are

Energy Development Corporation is a geothermal energy industry pioneer and the recognized world leader in wet steam field technology. In the Philippines, EDC is the largest vertically integrated geothermal company, delivering 1,475MW of clean and renewable energy. We continue to diversify our renewable energy portfolio through investments in hydropower, solar power and wind energy projects in the Philippines. With almost 40 years of geothermal mastery, EDC is set to deliver the benefits of sustainable geothermal development to communities around the world as it ventures into Latin America and Indonesia. EDC is part of the First Gen Corporation (“First Gen”) Group, which has the largest portfolio of power plants using clean and renewable technology in the Philippines. First Gen’s 16 power generation plants have a combined capacity of 2,763MW. First Gen has one of the cleanest power portfolios in the country with its entire power generation portfolio utilizing fuels such as geothermal steam, water, and natural gas. Wind power complements EDC’s existing power generation assets including the baseload geothermal plants, as well as, the Pantabangan hydroelectric plant, which serves as a peaking plant. EDC has become the leading geothermal energy producer in the Philippines through the successful development and operation of numerous geothermal energy projects. Since 1983, the Company has successfully developed, financed, built, and operated seven geothermal steamfields in five geothermal contract areas, containing both wet and dry steam. These steamfields currently supply geothermal steam to geothermal power plants with an aggregate installed capacity of 1,130 MW. In addition, the Company currently, directly and indirectly, owns and operates eleven geothermal power plants with a total installed capacity of 1,181 MW. EDC, through its indirect wholly owned subsidiary Green Core Geothermal, Inc., operates the 192.5MW Palinpinon and 112.5MW Tongonan geothermal power plants. Bacman Geothermal, another indirect wholly owned subsidiary of EDC, operates the 130MW Bacman geothermal power plant. The Company believes this track record has enabled it to develop the expertise needed to assess the feasibility of future acquisitions and greenfield projects, ensure the safe and efficient construction of power plants, and provide for efficient power plant operations.

Our Core Values

Our Core Values We have the best-qualified and trained professionals, technical people and support staff who persist in always bringing EDC to industry leadership. The company’s geothermal team has over 40 years of technical and management experience in the geothermal industry. We also have a core team geoscientists and engineers who are holders of degrees from Geothermal Institutes in Iceland, Italy, New Zealand and Japan. We are guided by the following distinct Lopez Group values: A Pioneering Entrepreneurial Spirit Business Excellence Unity Nationalism Social Justice Integrity Employee Welfare and Wellness We know from generations of experience that it is by living according to these values that a company can be built to last.