Lead Buyer

Hammerjack Pty Ltd; Philippines; On-site; PHP 900,000 - 1,200,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking an experienced Lead Buyer to oversee procurement for assigned vessels, manage a team of Buyers and Senior Buyers, and drive cost-effective sourcing while ensuring compliance with procurement standards.

This role emphasizes process improvement, supplier relationship management, and cross-functional collaboration, with responsibilities across end-to-end purchasing, negotiations, documentation, and mentoring.

Qualifications

• At least 5 years of procurement experience, preferably in ship management, maritime, or shipping industry.
• Previous experience leading or supervising a procurement team is an advantage.
• Knowledge of procurement systems, preferably PARIS.
• Proficient in Microsoft Office applications, particularly Excel and Office 365.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage end-to-end procurement activities for assigned vessels.
• Source suppliers, obtain quotations, evaluate proposals, and negotiate competitive pricing.
• Prepare cost comparisons and recommend the most cost-effective purchasing solutions.
• Gather and maintain technical information from vessels, workshops, and suppliers.
• Monitor advance payments and maintain accurate procurement cost records.
• Coordinate with suppliers, freight forwarders, vessel agents, and vessel personnel to ensure timely dispatch and delivery of goods and services.
• Manage the timely exchange of procurement documents between vessels and relevant stakeholders.
• Maintain complete and accurate procurement documentation in accordance with company policies and procedures.
• Provide operational support and guidance to Buyers and Senior Buyers as needed.
• Lead, supervise, and mentor a team of Buyers and Senior Buyers.
• Plan and allocate workloads to ensure efficient team performance and service delivery.
• Coach team members on procurement systems, best practices, and Microsoft Office 365 applications.
• Support the implementation of new procurement processes, procedures, and SOPs.
• Drive continuous improvement initiatives to enhance operational efficiency and service quality.
• Perform other duties and special projects assigned by management.

Skills

Procurement

Supplier relations

Negotiation

Planning

Analytical thinking

Communication

Leadership

Continuous improvement

Tools

PARIS

Excel

Office 365

Job description

Role Overview

We are looking for an experienced Lead Buyer to oversee procurement activities for assigned vessels while leading and mentoring a team of Buyers and Senior Buyers. The ideal candidate will be responsible for ensuring the efficient sourcing and timely delivery of goods and services, maintaining strong supplier relationships, driving cost-effective purchasing strategies, and ensuring compliance with company procurement standards. This role also plays a key part in process improvement, team development, and cross-functional collaboration.

Key Responsibilities

Procurement & Operations

• Manage end-to-end procurement activities for assigned vessels.


• Source suppliers, obtain quotations, evaluate proposals, and negotiate competitive pricing.


• Prepare cost comparisons and recommend the most cost-effective purchasing solutions.


• Gather and maintain technical information from vessels, workshops, and suppliers.


• Monitor advance payments and maintain accurate procurement cost records.


• Coordinate with suppliers, freight forwarders, vessel agents, and vessel personnel to ensure the timely dispatch and delivery of goods and services.


• Manage the timely exchange of procurement documents between vessels and relevant stakeholders.


• Maintain complete and accurate procurement documentation in accordance with company policies and procedures.


• Provide operational support and guidance to Buyers and Senior Buyers as needed.

Team Leadership

• Lead, supervise, and mentor a team of Buyers and Senior Buyers.


• Plan and allocate workloads to ensure efficient team performance and service delivery.


• Coach team members on procurement systems, best practices, and Microsoft Office 365 applications.


• Support the implementation of new procurement processes, procedures, and standard operating procedures (SOPs).


• Drive continuous improvement initiatives to enhance operational efficiency and service quality.


• Perform other duties and special projects assigned by management.

Key Stakeholders

Internal

• Procurement Team


• Technical Superintendents


• Vessel Management Teams


• Shared Services Team


• Category Management Teams

External

• Vendors and Suppliers


• Freight Forwarders


• Service Providers

Qualifications

• At least 5 years of procurement experience, preferably in the ship management, maritime, or shipping industry.


• Previous experience leading or supervising a procurement team is an advantage.


• Knowledge of procurement systems, preferably PARIS.


• Proficient in Microsoft Office applications, particularly Excel and Office 365.


• Excellent written and verbal communication skills in English.

Skills & Competencies

• Strong procurement, sourcing, and supplier relationship management skills.


• Excellent negotiation and cost management capabilities.


• Strong planning, organizational, and multitasking skills.


• Analytical thinker with sound problem-solving and decision-making abilities.


• Effective communicator with excellent stakeholder management skills.


• Proven leadership and coaching abilities.


• Customer-focused with a commitment to delivering high-quality service.


• Adaptable, proactive, and capable of driving continuous improvement initiatives in a fast-paced environment.