Lead Buyer - Manila

Fleet Management Limited; Manila; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

Fleet Management Limited is looking for a Lead Buyer in Manila to supervise a team of Buyers/Senior Buyers. You will oversee procurement strategies, manage vendor relationships, and ensure compliance with financial standards.

The ideal candidate has a degree or diploma with relevant experience in the maritime industry, strong supervisory skills, and fluency in English. Join us for a career that promotes diversity, equity, and inclusion.

Qualifications

• Minimum 3+ years of work experience in the maritime industry as Buyer or Senior Buyer.
• 5+ years relevant work experience as a Buyer or Senior Buyer if holding an IVE or Diploma.
• Previous experience of people management strongly desirable.

Responsibilities

• Supervise a team of Buyers/Senior Buyers, providing daily support.
• Manage timely invoice clearance and prepayment remittances.
• Lead the training of buyers and senior buyers on procurement systems.

Skills

Proficient in Microsoft office applications

Fluent in written and spoken English

Supervisory skills

Strong team player

Willingness to learn new IT systems

Education

Degree holder of any faculty

IVE or Diploma of any faculty

Tools

Microsoft Office

Job description

Job Position Summary

Reporting to the Senior Lead Buyer, the main responsibility of the Lead Buyer is to supervise a team of Buyers/Senior Buyers and provide daily support to the team, training and development including coordination of quotations, cost comparisons and liaising with suppliers.

Key Roles and Responsibilities

Procurement & Supply-Chain responsibilities

• Spearhead the procurement strategy for assigned pod vessels, ensuring seamless operations through effective supervision
• Meticulously collect and document technical information from pod vessels, workshops, and vendors to support operations
• Manage timely invoice clearance and prepayment remittances within assigned POD to maintaining strong supplier relationships
• Monitor and ensure compliance with committed cost and requisition requirements upholding the company’s financial standards
• Assist buyers by guiding the coordination of quotations, vendor selection, and logistic connections to secure best value
• Provide oversight on weekly reports of overdue invoices, ensuring timely clearance and improved cash flow
• Establish a group specific comprehensive vendor list for frequently used spares and services, optimizing the supply chain
• Serve as an escalation point for urgent operational support, leveraging your technical expertise to address challenges

Supervisory and people management responsibilities

• Manage and mentor a team of Buyers, inspiring collaboration and aligning their efforts to achieve shared goals
• Spearhead the implementation of new procedures and processes, fostering a culture of continuous improvement
• Lead the training of buyers and senior buyers on Office 365 and procurement systems, emphasizing the importance of complete documentation
• Assess the training needs of assigned pods, communicating findings to the Senior Lead Buyer to enhance the capabilities of the workforce
• Conduct annual performance reviews and develop tailored professional development plans for team members
• Monitor team attendance and proactively address potential resource shortages, ensuring operational continuity
• Facilitate weekly meetings with technical teams, promoting effective communication and cross-functional coordination
• Serve as a trusted point of escalation for technical teams, resolving buyer-related or supply chain-specific issues with your problem-solving acumen

Relationship

INTERNAL

• Senior lead buyer
• Superintendents and vessel staff
• Shared services lead
• Category leads

EXTERNAL

Job Experience, Functional Knowledge and Qualifications

• Degree holder of any faculty with minimum 3+ years of work experience in the maritime industry as Buyer or Senior Buyer
• IVE or Diploma of any faculty with 5+ years relevant work experience as a Buyer or Senior Buyer
• Previous experience of people management strongly desirable
• Proficient in Microsoft office applications
• Fluent in written and spoken English is a MUST
• Supervisory skills and ability to lead a team
• Strong team player with a positive working attitude
• Willingness to learn new IT systems and drive the change in the team

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.