Junior IT Administrator

SMART SUITES PTY LTD; Mabalacat; Remote; PHP 532,000 - 926,000; Full time

Benefits offered by this job

Company events

Flexible schedule

Health insurance

Opportunities for promotion

Paid training

Work from home

Job summary

SMART SUITES PTY LTD is seeking a Junior IT Administrator to support IT operations across two growing businesses in Australia and the US. This hands-on, early-career role focuses on Microsoft 365 administration, SaaS management, Power Automate, telephony, and IT security.

You will work with management across time zones, receive training, but also be self-directed and discreet with confidential information. The role offers remote work with BYOD, and opportunities to grow responsibilities as you

Qualifications

• . Intermediate knowledge of Microsoft 365 administration.
• . Familiarity with Power Automate Cloud Flows or Power Automate Desktop.
• . Good understanding of IT security basics: MFA, password hygiene, phishing awareness, antivirus.
• . Strong documentation skills and attention to detail.
• . Clear written communication — especially for non-technical audiences.
• . Ability to work independently and know when to elevate.
• . Comfortable reporting directly to management and communicating updates professionally.

Responsibilities

• Manage Microsoft 365 users, groups, licenses, mailboxes, Teams, SharePoint, and OneDrive access
• Handle onboarding and offboarding in M365 and connected systems
• Troubleshoot M365 issues — Outlook, Teams, SharePoint, MFA, login, and access
• Maintain accurate records of user accounts, permissions, and access changes
• Administer Zoho Vault (password vault): user access, shared vaults, credential hygiene
• Monitor and maintain Backupify (SaaS backup): backup health, alerts, and recovery requests
• Administer telephony platforms (Dialpad / VoipLine): user setup, call routing, troubleshooting
• Support creation, monitoring, and troubleshooting of Power Automate Cloud Flows and Desktop automations
• Document flow logic, triggers, dependencies, and expected outputs
• Help identify manual processes that can be converted into structured workflows
• Conduct basic security checks for remote team members on BYOD devices
• Verify MFA setup, antivirus protection, OS updates, and secure storage practices
• Create security awareness materials: phishing guides, password hygiene, safe browsing
• Escalate security concerns or policy violations to management
• Maintain SOPs, user guides, onboarding/offboarding checklists, and knowledge base articles
• Provide remote IT support across departments, time zones, and both companies
• Coordinate with external vendors when escalation is required

Skills

Microsoft 365 Administration

Power Automate

IT security basics

Documentation

Remote work communication

Independent work

Tools

Zoho Vault

Backupify

Dialpad

VoipLine

Job description

About the Role

We’re hiring a Junior IT Administrator to support the IT operations of two growing businesses across Australia and the US. This is a hands-on, early-career role for someone who is technically grounded, security-conscious, and eager to build real-world experience across Microsoft 365 administration, SaaS platform management, Power Automate, telephony, and IT security.

You’ll work directly with management and department heads across time zones. Training will be provided for specific platforms and internal processes — but you need to be self-directed, detail-oriented, and capable of handling confidential information with good judgment.

This role grows with you. As your skills develop, so will your responsibilities.

What You’ll Do

Microsoft 365 Administration

• Manage users, groups, licenses, mailboxes, Teams, SharePoint, and OneDrive access

• Handle onboarding and offboarding in M365 and connected systems

• Troubleshoot M365 issues — Outlook, Teams, SharePoint, MFA, login, and access

• Maintain accurate records of user accounts, permissions, and access changes

SaaS Platform Administration

• Administer Zoho Vault (password vault): user access, shared vaults, credential hygiene

• Monitor and maintain Backupify (SaaS backup): backup health, alerts, and recovery requests

• Administer telephony platforms (Dialpad / VoipLine): user setup, call routing, troubleshooting

Power Automate

• Support creation, monitoring, and troubleshooting of Power Automate Cloud Flows and Desktop automations

• Document flow logic, triggers, dependencies, and expected outputs

• Help identify manual processes that can be converted into structured workflows

IT Security & BYOD Checks

• Conduct basic security checks for remote team members on BYOD devices

• Verify MFA setup, antivirus protection, OS updates, and secure storage practices

• Create security awareness materials: phishing guides, password hygiene, safe browsing

• Escalate security concerns or policy violations to management

Documentation & General Support

• Maintain SOPs, user guides, onboarding/offboarding checklists, and knowledge base articles

• Provide remote IT support across departments, time zones, and both companies

• Coordinate with external vendors when escalation is required

What We’re Looking For

Required

• Intermediate working knowledge of Microsoft 365 Administration (users, groups, licenses, Teams, SharePoint, OneDrive)

• Familiarity with Power Automate Cloud Flows or Power Automate Desktop

• Good understanding of IT security basics: MFA, password hygiene, phishing awareness, antivirus

• Strong documentation skills and attention to detail

• Clear written communication — especially for non-technical audiences

• Ability to work independently and know when to elevate

• Comfortable reporting directly to management and communicating updates professionally

Preferred (Nice to Have)

• Experience with Zoho Vault, LastPass, 1Password, Bitwarden, or similar password vault tools

• Experience with Backupify or other SaaS backup platforms

• Experience with Dialpad, VoipLine, RingCentral, or similar telephony systems

• Background supporting remote or international teams

• Experience creating SOPs, troubleshooting guides, or knowledge base articles

• Basic knowledge of DNS/email authentication (MX, SPF, DKIM, DMARC) — a plus, not required at hire

• Interest in automation, AI tools, and SaaS operations

BYOD & Remote Work Requirements

This is a fully remote role. You must provide and maintain your own equipment. At minimum:

• Reliable laptop or desktop suitable for daily IT administration work

• Stable high-speed internet connection (backup connection preferred)

• Updated operating system and active antivirus/endpoint security

• Ability to use MFA/authenticator apps and secure password management

• Willingness to comply with company BYOD, confidentiality, and data security policies

Contractor Rate Reference

Rates below are for 42 hrs/week (approx. 182 hrs/month) with no statutory Philippine benefits. Pure contractor arrangement — the rate quoted is the all-in cost to the contractor.

Junior Contractor – Independent Level

Suitable for someone with around 2–4 years of experience who can work independently, has solid Microsoft 365 administration skills, and has experience or awareness working with SaaS tools. The expected monthly rate is AUD 1,093–1,300.

Strong Junior Contractor – Advanced Level

Suitable for someone with around 3–6 years of experience who requires minimal supervision and has experience with Power Automate and multiple SaaS tools. The expected monthly rate is AUD 1,400–1,900.

Benefits:

• Company events

• Flexible schedule

• Health insurance

• Opportunities for promotion

• Paid training

• Work from home