Italian-Speaking Virtual / Executive Assistant

Advice To Talent; Philippines; Remote; PHP 279,000 - 502,000; Part time

Job summary

Advice To Talent seeks an organised Virtual Assistant to support a senior executive with day-to-day administration, inbox and calendar management, and client communications in English and Italian. The role starts part-time and transitions to full-time as the business grows, requiring discretion and a professional demeanour.

You will liaise with European clients, coordinate Teams meetings, handle confidential information, and maintain smooth scheduling.

Qualifications

• Business-professional Italian and English, both spoken and written.
• Experience in administrative, virtual assistant or executive assistant work.
• Strong organisation, attention to detail and reliable follow-through.
• Confidence communicating with clients and supporting a senior executive.
• Sound judgement when handling sensitive business information.
• Availability to work the agreed European-aligned schedule.
• Openness to moving from part-time to full-time as the role grows.
• Preferred: At least three years of administrative support experience.
• Preferred: Previous support to a CEO or C-level executive.
• Preferred: Familiarity with financial or professional services.

Responsibilities

• Manage the executive's calendar, arrange meetings and coordinate appointments
• Organise the inbox, prioritise correspondence and help manage follow-ups
• Communicate professionally in Italian and English by email and during online meetings
• Coordinate Microsoft Teams meetings and provide administrative support before and after calls
• Assist with day-to-day executive administration while handling confidential information carefully

Skills

Italian language

English language

Administrative work

Organization

Attention to detail

Client communication

European schedule availability

Part-time to full-time transition

CEO/exec support experience

Financial or professional services flu

Tools

Microsoft Teams

Job description

About the role

Support a senior executive in an international business with day-to-day administration and client communication. You will help keep the executive's inbox, calendar and meetings organised, and communicate with Italian- and English-speaking clients. This role suits someone who is comfortable supporting a senior leader and representing a business professionally.

Role to start off part-time and transition to fulltime.

Key responsibilities

• Manage the executive's calendar, arrange meetings and coordinate appointments
• Organise the inbox, prioritise correspondence and help manage follow-ups
• Communicate professionally in Italian and English by email and during online meetings
• Coordinate Microsoft Teams meetings and provide administrative support before and after calls
• Assist with day-to-day executive administration while handling confidential information carefully

About you

• Business-professional Italian and English, both spoken and written
• Experience in administrative, virtual assistant or executive assistant work
• Strong organisation, attention to detail and reliable follow-through
• Confidence communicating with clients and supporting a senior executive
• Sound judgement when handling sensitive business information
• Availability to work the agreed European-aligned schedule
• Openness to moving from part-time to full-time as the role grows
• Preferred: At least three years of administrative support experience
• Preferred: Previous support to a CEO or C-level executive
• Preferred: Familiarity with financial or professional services