IT Project Coordinator

Risewave Consulting Inc.; Makati; Hybrid; PHP 334,800 - 446,400; Part time

Job summary

A consulting firm is seeking an IT Project Coordinator to support project planning, documentation, and execution using AI tools. The successful candidate will assist in breaking down projects, tracking progress, and maintaining clarity across teams. Qualifications include proficiency in AI tools, strong organizational and communication skills, and experience in process documentation. This position offers a hybrid work arrangement with an immediate start date.

Qualifications

• Basic to intermediate proficiency in AI tools such as ChatGPT or similar platforms.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills.
• Experience in process documentation, including SOPs, workflows, and operational checklists.
• Ability to create process diagrams (flowcharts, swimlane diagrams, RACI matrices).
• Strong research and feasibility assessment abilities.
• Basic problem-solving and analytical skills.
• Familiarity with Google Workspace or Microsoft Office.

Responsibilities

• Assist in breaking down projects into clear, actionable steps.
• Use AI tools to support research, planning, and task structuring.
• Help track progress and ensure timelines are followed.
• Support teams by maintaining clarity on next steps and deliverables.
• Identify potential risks or blockers and escalate with guidance.
• Create and maintain SOPs, workflows, and checklists.
• Assist in developing basic process diagrams.
• Conduct research to support project feasibility and planning.
• Assist in coordinating across teams and tracking responsibilities.

Skills

AI tools proficiency (e.g., ChatGPT)

Organizational skills

Communication skills

Process documentation

Process diagram creation

Requirements gathering

Research skills

Analytical skills

Familiarity with Google Workspace or Microsoft Office

Comfortable with spreadsheets

Job description

IT Project Coordinator

Setup: Hybrid (2 months of 2x RTO per week; WFH in month 3)

Location: Gil Puyat, Makati

Contract Duration: 3-Month Contract

We are hiring a Project Coordinator to support project planning, documentation, and execution using AI tools. This role is suited for someone organized, detail-oriented, and comfortable working with structured processes and cross-functional teams.

Must be able to start ASAP!

Key Responsibilities

• Assist in breaking down projects into clear, actionable steps
• Use AI tools (e.g., ChatGPT) to support research, planning, and task structuring
• Help track progress, organize tasks, and ensure timelines are followed
• Support teams by maintaining clarity on next steps and deliverables
• Identify potential risks or blockers and escalation with guidance
• Support in monitoring and documenting issues
• Create and maintain SOPs, workflows, and checklists
• Assist in developing basic process diagrams (flowcharts, swimlanes, RACI)
• Conduct basic research to support project feasibility and planning
• Assist in coordinating across teams and tracking responsibilities
• Support the use of AI tools to improve workflows and reduce manual work

Qualifications

• Basic to intermediate proficiency in AI tools such as ChatGPT or similar platforms
• Strong attention to detail and organizational skills
• Good written and verbal communication skills
• Experience in process documentation, including SOPs, workflows, and operational checklists
• Ability to create process diagrams (flowcharts, swimlane diagrams, RACI matrices) for clarity and alignment
• Solid requirements gathering and clarification skills to translate business needs into actionable outputs
• Strong research and feasibility assessment abilities to support decision-making
• Basic problem-solving and analytical skills
• Familiarity with Google Workspace or Microsoft Office
• Comfortable working with trackers, spreadsheets, and reports

Nice to Have

• Agile/Scrum exposure, Lean Six Sigma, PMP/PMI fundamentals