IP Data Analyst I

Baker McKenzie; Metro Manila; On-site; PHP 320,000 - 520,000; Full time

Job summary

Baker McKenzie in Metro Manila seeks an IP Data Analyst I to provide administrative support for trademark prosecution and IP maintenance across global clients.

You will coordinate correspondence, update records, and liaise with internal teams to ensure timely processing, billing, and data integrity, while maintaining high accuracy and service levels.

The role requires strong English communication, multitasking, and willingness to work outside normal hours in a collaborative IPSU environment.

Qualifications

• A bachelor’s degree with strong academic credentials.
• Experience in intellectual property (IP) matters is a plus.
• Good analytical and comprehension skills.
• Good written and spoken English communication skills.
• Able to handle multiple tasks while maintaining high accuracy, consistency, and quality in data entry and administrative work.
• Able to prioritize and work independently with limited supervision.
• A strong commitment to delivering outstanding client service.
• Willing to work outside normal business hours when necessary.

Responsibilities

• Coordinate, analyze, and process incoming correspondence related to straightforward IP matters.
• Create records and coordinate IP matter work plans for IP attorneys.
• Identify key deadlines and update global records with accurate data at a trademark stage.
• Docket and review actions relevant to the client's trademark portfolio management.
• Update IP records and process renewal instructions per procedures.
• Assist in communicating via email with internal colleagues and global clients.
• Manage workload by allocating work items based on priorities.
• Perform record auditing of the client's portfolio during intake or as needed.
• Manage documents received by post: scanning, processing, and shipping.
• Process billing reference-related requests: matter number creation, staffing, name changes, etc.
• Participate in implementation and execution of business plan initiatives and improvements.

Skills

Analytical skills

English communication

Multitasking

Independent working

Client service

Team player

Attention to detail

Data entry accuracy

Time management

Proficient in MS Word/Excel/Outlook

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Internet

Job description

The IP Data Analyst I will provide a full service for the trademark prosecution process or maintenance of clients' IP rights, using IP systems that have been and may occasionally be deployed. The role-holder will provide full administrative support in processing IP-related correspondence, issuing instructions to correspondent law firms, and fulfilling other duties as required ensuring the smooth and efficient handling of clients undertaken by IPSU (IP Support Unit).

Main responsibilities

• Coordinate, analyze, and process incoming correspondence relating to straightforward IP matters received from Baker McKenzie offices, IP clients, and additional global law firms
• Create records and coordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices
• Identify key deadlines and update global records with accurate and consistent data at a given specific trademark stage either prosecution or renewal
• Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management
• Update IP records and process renewal instructions based on agreed procedures and processes
• Assist in communicating via email with internal colleagues and global clients
• Manage own workload by allocating work items based on order of priorities.
• Perform record-auditing of the client's portfolio during intake or when necessary
• Manage all documents received by post, including:
  • Claiming of documents package from the GSM Admin Team
  • Scanning and processing of documents
  • Shipping of documents to the clients
• Process billing reference-related requests e.g. matter number creation, matter staffing, matter name change, running of conflict check, etc.
• Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs
• Perform other tasks and activities as may be occasionally assigned by the Management Team or leaders

Skills and experience

• A bachelor’s degree with strong academic credentials
• Experience in intellectual property (IP) matters is a plus
• Good analytical and comprehension skills
• Good written and spoken English communication skills
• Able to handle multiple tasks while maintaining high accuracy, consistency, and quality in data entry and administrative work
• Able to prioritize and work independently with limited supervision
• A strong commitment to delivering outstanding client service
• Willing to work outside normal business hours when necessary
• A team player with a pleasant, positive approach to a sometimes heavy workload
• Able to establish and maintain effective working relationships
• Proficient in using Microsoft Word, Excel, Outlook, and the Internet
• Exceptional work ethic, personal integrity, and professional integrity