IP Data Analyst I

Baker & McKenzie Rechtsanwaltsgesellschaft mbH; Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

Baker & McKenzie Rechtsanwaltsgesellschaft mbH in Manila seeks an IP Data Analyst I to provide full administrative support for the trademark prosecution process. Responsibilities include coordinating incoming correspondence, creating records for IP matters, and managing documents received by post.

The ideal candidate holds a bachelor’s degree and possesses strong analytical skills, good communication skills in English, and the ability to handle multiple tasks with high accuracy. Join our commitment to providing outstanding client service in a diverse and collaborative environment.

Qualifications

• Experience in intellectual property (IP) matters is a plus.
• Good analytical and comprehension skills.
• Able to prioritize and work independently.

Responsibilities

• Coordinate, analyze, and process incoming correspondence relating to IP matters.
• Create records and coordinate work plans for IP matters.
• Manage all documents received by post.

Skills

Analytical skills

Written and spoken English communication

Ability to handle multiple tasks

Proficient in Microsoft Word, Excel, Outlook

Education

Bachelor’s degree

Job description

The IP Data Analyst I will provide a full service for the trademark prosecution process or maintenance of clients' IP rights, using IP systems that have been and may occasionally be deployed. The role-holder will provide full administrative support in processing IP-related correspondence, issuing instructions to correspondent law firms, and fulfilling other duties as required ensuring the smooth and efficient handling of clients undertaken by IPSU (IP Support Unit).

Main responsibilities:

• Coordinate, analyze, and process incoming correspondence relating to straightforward IP matters received from Baker McKenzie offices, IP clients, and additional global law firms
• Create records and coordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices
• Identify key deadlines and update global records with accurate and consistent data at a given specific trademark stage either prosecution or renewal
• Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management
• Update IP records and process renewal instructions based on agreed procedures and processes
• Assist in communicating via email with internal colleagues and global clients
• Manage own workload by allocating work items based on order of priorities.
• Perform record-auditing of the client's portfolio during intake or when necessary
• Manage all documents received by post, including:
  • Claiming of documents package from the GSM Admin Team
  • Scanning and processing of documents
  • Shipping of documents to the clients
• Process billing reference-related requests e.g. matter number creation, matter staffing, matter name change, running of conflict check, etc.
• Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs
• Perform other tasks and activities as may be occasionally assigned by the Management Team or leaders

Skills and experience:

• A bachelor’s degree with strong academic credentials
• Experience in intellectual property (IP) matters is a plus
• Good analytical and comprehension skills
• Good written and spoken English communication skills
• Able to handle multiple tasks while maintaining high accuracy, consistency, and quality in data entry and administrative work
• Able to prioritize and work independently with limited supervision
• A strong commitment to delivering outstanding client service
• Willing to work outside normal business hours when necessary
• A team player with a pleasant, positive approach to a sometimes heavy workload
• Able to establish and maintain effective working relationships
• Proficient in using Microsoft Word, Excel, Outlook, and the Internet
• Exceptional work ethic, personal integrity, and professional integrity

Reports to: Team Leader/Supervisor

Position type: Center Services

Development framework: Business Support

About us

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Additional Information

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.

Reasonable Accommodation statement:

If you require a reasonable accommodation during the application process, please let your recruitment contact know. We are committed to working with candidates to ensure an inclusive and accessible experience in accordance with applicable laws and our commitment to diversity.