International Mobility Assistant

Kalibrr; Quezon City; On-site; PHP 300,000 - 540,000; Full time

Job summary

Ateneo de Manila University in Quezon City invites applications for an International Mobility Assistant. The role supports international exchanges, coordinates programs for students, faculty, and staff with partner institutions worldwide, and helps ensure an inclusive and enriching experience for all participants.

You will handle inbound/outbound exchanges, assist with visas and housing, maintain participant records, and contribute to budget tracking and policy development for mobility programs.

Qualifications

• Bachelor's degree in any field; specialization in International Relations, Cultural Studies, Event Management, an advantage
• At least two (2) years of relevant experience in event or project planning and execution
• Experience in an academic setting or exposure to international exchange programs is an advantage

Responsibilities

• Assist in planning and coordinating inbound and outbound student exchanges and international staff mobility initiatives
• Collaborate with academic departments to ensure mobility requirements are processed in a timely manner
• Create promotional materials and maintain program-related web content to promote mobility programs
• Facilitate cross-cultural awareness and intercultural communication workshops
• Attend to logistics for international mobility events (orientations, cultural excursions, farewell ceremonies)
• Provide pre-arrival and on-site support to international students, faculty, and staff
• Assist with visa applications, housing arrangements, and orientation programs
• Maintain accurate records of program participants, applications, and related documentation
• Collate budget requirements and monitor expenses against allocations
• Assist in developing policies and procedures related to international mobility programs
• Perform other university-related duties as may be required by supervisor

Skills

Event planning

Project coordination

Intercultural communication

Education

Bachelor's degree (any field)

International Relations specialization

Cultural Studies specialization

Event Management specialization

Job description

Posted 2 days ago and deadline of application is on 14 Dec

Recruiter was hiring 2 days ago

Job Description

Summary of Work Activities and Responsibilities:

The International Mobility Assistant serves as a key point of contact for international participants. The position shall assist in planning, coordinating, and implementing international mobility programs. It will ensure the seamless exchange process for students, faculty, and staff with partner institutions worldwide and will help create an inclusive and enriching experience for all involved.

Main Duties and Responsibilities:

I. Program Support

• Assists in planning and coordinating inbound and outbound student exchange programs, faculty exchanges, and international staff mobility initiatives
• Collaborates with academic departments to ensure various mobility requirements are processed in a timely manner
• In coordination with the University's and the UPI’s marketing and communications teams, assists in creating promotional materials and maintain program-related web content to promote the international mobility programs to prospective participants and raise awareness among the University community
• In coordination with the other UPI sections, assists in facilitating cross-cultural awareness and intercultural communication workshops
• In coordination with the other UPI sections, attends to the logistics for international mobility events, such as orientations, cultural excursions, and farewell ceremonies

II. Student and Participant Support

• Serves as a point of contact for international students, faculty, and staff participating in mobility programs, providing pre-arrival and on-site support
• Assists with visa applications, housing arrangements, and orientation programs for incoming international students
• Assists in the maintenance of accurate records of program participants, applications, and related documentation

III. Administrative Support

• Collates the budget requirements for international mobility programs based on actual expenses the previous fiscal year
• Monitors expenses vis-à-vis budget allocations, ensuring compliance with financial guidelines
• Assists in the development and implementation of policies and procedures related to international mobility programs

IV. Performs other university-related duties as may be required by the immediate supervisor and any authorized representatives

Minimum Qualifications

Education and Experience Requirements:

• Bachelor's degree in any field; specialization in International Relations, Cultural Studies, Event Management, an advantage
• At least two (2) years of relevant experience in in event or project planning and execution
• Experience in an academic setting or exposure to international exchange programs is an advantage

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.