Events Assistant

Kalibrr; Quezon City; Vor Ort; PHP 167.000 - 335.000; Vollzeit

Zusammenfassung

Ateneo de Manila University in Quezon City seeks an Events Assistant to support the planning and execution of international events under the IZN@Home section. You will help coordinate stakeholders, prepare publicity materials, and ensure proper budgeting and documentation for successful campus events.

The role emphasizes collaboration with departments and student groups, with responsibilities spanning planning, budgeting, and post-event evaluations to optimize impact.

Qualifikationen

• Organized and attentive to details.
• Excellent customer orientation and customer-relations skills.
• Proficient in MS Office applications, especially MS Excel.
• Experience in events management an advantage.

Aufgaben

• Assist in the planning and execution of international events: ASEAN in Today's World Student Mobility Camp, Climate Crisis to Climate Resilience in Southeast Asia and the Pacific Summit, and IAJU Mission and Formation Conference.
• Ensure documentation of events and finances are kept in proper order.
• Collaborate with schools, departments, student organizations, and stakeholders to ensure successful event implementation.
• Assist in developing and distributing publicity materials to promote events.
• Utilize channels such as social media, newsletters, and campus announcements to reach the campus community.
• Assist in event budget implementation and resource optimization.
• Assist in collecting feedback and evaluating event quality via surveys and other methods.
• Maintain accurate records of attendance, expenditures, and outcomes.
• Coordinate with suppliers and contractors for procurement; prepare payments supporting documents.
• Perform other tasks as assigned by the supervisor.

Kenntnisse

Organized

Customer-oriented

MS Office

Event planning experience

Tools

MS Office suite

Jobbeschreibung

Job Description

Under the supervision of the Head of the Internationalization at Home (IZN@Home) Section of the OAVP-UPI, the Events Assistant will be involved in the planning and implementation of:

• ASEAN in Today's World Student Mobility Camp, February 2027
• Climate Crisis to Climate Resilience in Southeast Asia and the Pacific Summit, March 2027
• IAJU Mission and Formation Conference, June 2027

Detail of Principal Accountabilities and Project Deliverables:

• Assist in the planning and execution a two upcoming international events:
  • ASEAN in Today's World Student Mobility Camp, February 2027
  • Climate Crisis to Climate Resilience in Southeast Asia and the Pacific Summit, March 2027
  • IAJU Mission and Formation Conference, June 2027
• Ensure that documentation of events and activities, including financial documentation, are kept in proper order.
• Collaborate with Schools, Departments, student organizations, and other stakeholders to ensure successful event implementation.
• Assist in the development and lead in the distribution of publicity materials to promote internationalization events to the campus community.
• Utilize various channels, including social media, newsletters, and campus announcements, to reach a
• Assist in event budget implementation, ensuring that resources are utilized effectively and efficiently to optimize program impact.
• Assist in collection of feedback and assessing the quality of said events through surveys and other evaluation methods.
• Maintain accurate records of event attendance, expenditures, and outcomes.
• Canvas, evaluate, recommend possible suppliers and third-party contractors, and liaises with chosen suppliers and third-party contractors for the procurement of goods and services needed by the Section.
• Prepare necessary requests supporting documents for the processing of payments of suppliers and third-party contractors.
• Perform other work-related tasks as may be assigned by the Immediate Supervisor or any authorized representative.

Minimum Qualifications

• Organized and attentive to details
• Excellent customer orientation and customer-relation skills
• Proficient in MS Office applications, especially MS Excel
• Experience in events management an advantage

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Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.