Health Program and Administrative Assistant

Kalibrr; Quezon City; On-site; PHP 279,000 - 424,000; Full time

Job summary

Ateneo de Manila University in Quezon City seeks a Health Program and Administrative Assistant to assist in the implementation, documentation, and monitoring of health and well-being services, including the Annual Physical Examination (APE), Mental Wellness Support, and Random Drug Testing (RDT).

The role covers program support, administrative duties, and maintaining confidential records, coordinating with health practitioners, and liaising with stakeholders to ensure smooth operation of health

Qualifications

• Bachelor's Degree in management or social science.
• 3–5 years of administrative and office management experience.
• 1–2 years in a communications-related role.
• Familiarity with Ateneo processes is an advantage.

Responsibilities

• Assists in the planning and implementation of health and wellness services and programs.
• Maintains program documents, records, and reports with confidentiality.
• Coordinates with accredited health practitioners and service providers.
• Supports administrative tasks for the University Assessment Team (UAT).
• Gathers feedback and coordinates with stakeholders for program improvements.

Education

Bachelor's Degree in management or social science

Job description

Health Program and Administrative Assistant

deadline of application is on 19 Nov

Job Description

The Health Program and Administrative Assistant assists in the implementation, documentation, and monitoring of health and well-being services and programs, including the Annual Physical Examination (APE), Mental Wellness Support, Random Drug Testing (RDT), and related initiatives.

• Program Support
  • Supports the planning and implementation of health and wellness services and programs by contacting and following up participants, distributing consent forms, and coordinating with patients and concerned offices
  • Receives, acknowledges, and tracks formal expressions of intent from employees availing of health services and programs
  • Coordinates referrals for the health services and programs with accredited psychologists, psychiatrists, mental health counselors, and health practitioners in accordance with established guidelines
  • Assists employees in understanding program coverage by explaining the exclusions, reimbursement limits, and documentation requirements for the intended health services and/or program
  • Supports continuous improvement of program processes by identifying administrative gaps and recommending procedural enhancements
  • Serves as the primary liaison to accredited service providers, laboratories, and health practitioners
  • Coordinates logistical arrangements for program-related events, including venue, materials, and transportation as needed
  • Coordinates among different stakeholders for emergency or urgent cases involving employee/student well-being
• AdministrativeSupport
  • Attends to inquiries and requests from stakeholders regarding the different services and programs being offered
  • Prepares and sends official communications, reminders, and follow-ups related to service and program procedures and timelines
  • Provides support for meetings related to the health services and programs
  • Assists in scheduling activities by coordinating with the employees,students, laboratories, healthcare providers, and external service providers
  • Provides administrative support to the University Assessment Team (UAT)
  • Provides administrative support to the assigned clinic, whenever necessary
• Maintains and updates databases, files, and records of correspondences, forms, and other program-related documents
• Maintains complete, accurate, and confidential program documentation, patient records, tracking logs, and reports by following established documentation procedures, conducting regular record checks, and adhering to applicable laws and University policies
• Prepares and consolidates program utilization summaries, tracking reports, and documentation for program monitoring and annual review
• Performsotherdutiesasmaybeassignedbytheimmediate supervisor, or any authorized representative

Minimum Qualifications

EducationandExperienceRequirements:

• Graduate of a Bachelor's Degree in management or social science
• At least three (3) to five (5) years' experience in administrative work and office management
• At least one (1) to two (2) experience in a communications-related work
• Familiarity with Ateneo processes and practices, an advantage

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.