Hybrid Labour & Logistics Administration Specialist

ConnectOS; Mandaluyong; Hybrid; PHP 335,000 - 614,000; Full time

Benefits offered by this job

Hybrid

Health and life insurance from day 1

Paid vacation and sick leave

Competitive salary package and annual

Financial assistance

13th month pay

Company events and growth

Job summary

ConnectOS in the Philippines is seeking an administrative professional to support the Operations team with asset and personnel records, logistics administration, and compliance documentation to keep operations running smoothly.

You will coordinate scheduling, rosters, transport, supplier onboarding, and fleet and labour administration while ensuring accuracy, timely reporting, and adherence to safety and regulatory requirements.

Responsibilities

• Provide timely administrative support for logistics and transport activities.
• Maintain logistics allocation registers and ensure records are accurate and up to date.
• Prepare and issue logistics booking communications to relevant stakeholders.
• Monitor logistics information and eliminate issues that may impact operations.
• Prepare transport, logistics, tracking, and internal reporting as required.
• Coordinate subcontractor onboarding documentation, including account forms and declarations.
• Maintain container weight declarations (CWD), permits, vehicle records, and other compliance documentation.
• Monitor telematics and GPS tracking information, reporting faults to the Workshop as required.
• Ensure drivers have access to current vehicle records and safety documentation.
• Assist with route and journey planning by coordinating schedules and communicating potential delays.
• Maintain accurate records of driver activities, including work and rest hours, to support compliance requirements.
• Support regular review and updating of rosters, schedules, and route plans.
• Coordinate communication between drivers, operators, managers, and contractors regarding scheduling and logistics requirements.
• Ensure scheduling, journey, and route information is accurately maintained and accessible.
• Support compliance with relevant driving hour regulations, rest requirements, and fatigue management policies.
• Assist in ensuring delivery planning considers access requirements, traffic conditions, and speed restrictions.
• Provide administrative support to the Assets and Personnel Manager, ensuring client documentation and contract requirements are completed prior to supply.
• Prepare and issue hire schedules and rental agreements on behalf of the Management team.
• Assist with new client setup by coordinating, following up, and processing required documentation.
• Provide administrative support for the monthly plant hire review process.
• Reconcile telematics data for company assets, identify discrepancies, and escalated issues to the Assets and Personnel Manager and Workshop.
• Provide timely administrative support for labour requests and workforce allocation processes.
• Coordinate labour documentation to ensure personnel meet project, compliance, licensing, safety, and site-specific requirements.
• Maintain and update labour-related registers, records, and compliance portals.
• Assist with the engagement and administration of external labour suppliers, including contracts and compliance documentation.
• Prepare supplier rate comparisons and annual supplier compliance reviews to support procurement activities.
• Coordinate administrative requirements for the blue-collar workforce, including inductions, onboarding, travel, and accommodation arrangements.
• Prepare workforce reports and escalation issues that may impact operations to the Assets and Personnel Manager.
• Report incidents to the HSEQ Manager in accordance with company procedures.
• Maintain accurate and up-to-date asset records to support asset traceability.
• Ensure asset registers and related documentation are accurately maintained.
• Prepare inventory reports and provide administrative support to the Assets and Personnel Manager as required

Job description

ConnectOS in the Philippines is seeking an administrative professional to support the Operations team with asset and personnel records, logistics administration, and compliance documentation to keep operations running smoothly.

You will coordinate scheduling, rosters, transport, supplier onboarding, and fleet and labour administration while ensuring accuracy, timely reporting, and adherence to safety and regulatory requirements.