Hybrid Administrative Coordinator II

AECOM; Philippines; Hybrid; PHP 268,000 - 469,000; Full time

Benefits offered by this job

Day 1 onboarding

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Disability benefits

Paid time off

Flexible work options

Well-being resources

Employee assistance program

Business travel insurance

Job summary

AECOM is seeking an Administrative Assistant II in the Philippines to provide essential admin support across document management, vendor coordination, and IT-related tasks. The role involves preparing expense reports, maintaining SharePoint/Teams folders, and assisting procurement and finance processes.

You will operate systems like Oracle, ServiceNow, Salesforce, and Coupa, while coordinating meetings and supporting internal projects.

Qualifications

• Bachelor’s degree or 2+ years of relevant administration experience.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Strong communication, organizational, and detail-oriented skills.
• Ability to manage multiple and changing demands in a fast-paced environment.
• Experience with vendor coordination and expense reporting.
• Familiarity with IT Helpdesk and procurement processes.

Responsibilities

• Prepare and process stakeholder expense reports and coordinate with Accounts Payable.
• Create, review, and update shared files in SharePoint and Teams with correct structure.
• Operate Oracle, ServiceNow, Salesforce; submit IT Helpdesk tickets and manage access requests.
• Create project trackers and dashboards in Excel; assist with Visio org charts.
• Coordinate with Procurement, Finance, and vendors on invoices and wire transfers.
• Manage shared mailboxes, respond to routine inquiries, and maintain inbox hygiene.
• Assist with PO creation in Coupa and track order status; support meeting logistics.
• Plan internal meetings; prepare agendas, invites, rooms, and materials.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Communication

Organization

Attention to Detail

Documentation

Vendor Support

Budget Tracking

Project Coordination

Education

Bachelor’s Degree

2+ years admin experience

Tools

SharePoint

Teams

Oracle

ServiceNow

Salesforce

Coupa

Visio

Job description

AECOM is seeking an Administrative Assistant II in the Philippines to provide essential admin support across document management, vendor coordination, and IT-related tasks. The role involves preparing expense reports, maintaining SharePoint/Teams folders, and assisting procurement and finance processes.

You will operate systems like Oracle, ServiceNow, Salesforce, and Coupa, while coordinating meetings and supporting internal projects.