Administrative Assistant II | Office & Operations Support

Aecom Philippines, Inc.; Pateros; On-site; PHP 279,000 - 469,000; Full time

Job summary

AECOM Philippines, Inc. is seeking an Administrative Assistant II to provide essential administrative support across multiple systems and departments. The role emphasizes document management, vendor coordination, and IT-related assistance within a fast-paced environment.

Responsibilities include expense processing, reporting, and collaboration with Accounts Payable, Procurement, and IT teams to ensure smooth operations and compliant records.

Qualifications

• Excellent interpersonal and written communication.
• Strong organizational and time-management abilities.
• Attention to detail in documentation and reports.
• Ability to manage multiple requests and deadlines.

Responsibilities

• Prepare and process stakeholder expense reports from credit card data and receipts.
• Track approvals and resolve payment issues with Accounts Payable.
• Create and maintain shared files in SharePoint and Teams with proper folder structure.
• Submit IT Helpdesk tickets and monitor hardware/software service requests.
• Generate recurring reports and dashboards in Excel; assist with organizational charts in Visio.
• Coordinate with Procurement, Finance and vendors on invoice status and COI renewals.
• Manage shared mailboxes, categorize inquiries, and maintain inbox hygiene.
• Support meeting logistics, agendas, invites, and material preparation.

Skills

Communication

Organizational skills

Attention to detail

Multi-tasking

Education

Bachelor’s Degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

AECOM Philippines, Inc. is seeking an Administrative Assistant II to provide essential administrative support across multiple systems and departments. The role emphasizes document management, vendor coordination, and IT-related assistance within a fast-paced environment.

Responsibilities include expense processing, reporting, and collaboration with Accounts Payable, Procurement, and IT teams to ensure smooth operations and compliant records.