Hybrid Administrative Assistant II - Multi-System Support

AECO; Taguig; Hybrid; PHP 279,000 - 446,000; Full time

Job summary

AECOM is seeking an Administrative Assistant II in the Manila area to provide foundational to intermediate admin support across multiple systems. The role emphasizes document management, vendor coordination, and IT-related support with a focus on accuracy and stakeholder service.

Responsibilities include processing expense reports, tracking approvals, and maintaining SharePoint/Teams folders. The ideal candidate has a Bachelor’s degree or 2 years’ experience and strong MS Office skills in a

Qualifications

• Bachelor’s Degree or at least 2 years of relevant administration job experience.
• Intermediate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint required.
• Highly motivated with ability to function well in a fast-paced environment.
• Excellent interpersonal, organizational and communication skills.
• Strong attention to detail with an ability to deliver accurate documentation and task completion.
• Experience managing multiple and changing demands, details, and deadlines.
• Basic understanding of Administrative and Vendor Support functions
• Working knowledge of company organizational structures, terminology, and policies and procedures; experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department.
• Experience with project coordination and budget tracking.

Responsibilities

• Prepare and process stakeholder expense reports using credit card data, scanned receipts, and travel documentation.
• Track approvals and resolve payment issues by coordinating directly with Accounts Payable (A/P).
• Create, review, and update shared files and repositories in SharePoint and Teams.
• Operate multiple systems independently including Oracle, ServiceNow, Salesforce, and AECOM University.
• Create recurring reports such as project trackers, operational dashboards, or expense summaries in Excel.
• Coordinate with Procurement, Finance, and external vendors on tasks such as invoice status, wire transfer follow-ups, and check requests.
• Manage shared mailboxes with minimal supervision.
• Submit and follow up on IT Helpdesk tickets, software access requests, or hardware orders.
• Support planning and execution of internal meetings including setting agendas, sending invites, reserving rooms, and preparing supporting materials.
• Assist in client or process research such as identifying vendor details, gathering client data, or pulling background for compliance or operational use.

Skills

Communication

Organization

Attention to Detail

Problem Solving

Education

Bachelor’s Degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

AECOM is seeking an Administrative Assistant II in the Manila area to provide foundational to intermediate admin support across multiple systems. The role emphasizes document management, vendor coordination, and IT-related support with a focus on accuracy and stakeholder service.

Responsibilities include processing expense reports, tracking approvals, and maintaining SharePoint/Teams folders. The ideal candidate has a Bachelor’s degree or 2 years’ experience and strong MS Office skills in a