HVAC Billing Coordinator

vamasters, Inc.; Antipolo; Presencial; PHP 335 000 - 558 000; Tempo integral

Resumo da oferta

vamasters, Inc. is seeking an HVAC Billing Coordinator in Antipolo, Philippines. You will back the office by ensuring every completed HVAC job is invoiced in Jobber, tracking quotes, upcoming jobs, and follow-ups, and maintaining accurate records while field technicians operate.

A proactive, organized admin background in home services is ideal. Responsibilities include closing out jobs in Jobber, invoicing promptly, tackling backlogs, and coordinating with the bookkeeper as the role grows to

Qualificações

• Hands-on experience with Jobber or a similar field service management platform (ServiceTitan, Housecall Pro)
• Track record in billing, invoicing, or admin support for a field service or home services business
• Strong organizational skills and the ability to manage multiple deadlines and follow-ups
• Experience running trackers or task lists in tools such as Google Sheets, Excel, or a task manager
• Proactive mindset with a knack for spotting what needs to be done and acting on it
• Strong written communication skills, especially by email

Responsabilidades

• Wrap up completed jobs in Jobber and keep every job record correct and current
• Find finished work that is still unbilled, then prepare and send those invoices promptly
• Work down the existing backlog of open and unbilled jobs until the system is completely current
• Run a task and deadline tracker for quotes due, upcoming jobs, and non-urgent follow-ups
• Give the owner well-timed reminders so deadlines and follow-ups are never missed
• Liaise with the bookkeeper as needed so invoicing records stay clean and consistent
• Support job scheduling and quote preparation as the role grows
• Call out issues, gaps, or inconsistencies in job records and propose fixes that keep billing on track

Conhecimentos

Jobber usage

Billing & invoicing

Admin support

Organization

Deadline management

Written communication

Ferramentas

Jobber

ServiceTitan

Housecall Pro

Descrição da oferta de emprego

Job Summary:

We're scouting for a highly organized HVAC Billing Coordinator to support our owner and keep our back office running smoothly while technicians are out in the field. You'll manage job records in Jobber, make sure every completed job is invoiced, and keep tabs on quotes, upcoming jobs, and follow-ups so nothing gets missed. You're a strong fit if you have field service or home services admin experience, know Jobber well, and take initiative without waiting for direction.

Key Responsibilities:

• Wrap up completed jobs in Jobber and keep every job record correct and current

• Find finished work that is still unbilled, then prepare and send those invoices promptly

• Work down the existing backlog of open and unbilled jobs until the system is completely current

• Run a task and deadline tracker for quotes due, upcoming jobs, and non-urgent follow-ups

• Give the owner well-timed reminders so deadlines and follow-ups are never missed

• Liaise with the bookkeeper as needed so invoicing records stay clean and consistent

• Support job scheduling and quote preparation as the role grows

• Call out issues, gaps, or inconsistencies in job records and propose fixes that keep billing on track

Mandatory Skills:

• Hands-on experience with Jobber or a similar field service management platform (ServiceTitan, Housecall Pro)

• Track record in billing, invoicing, or admin support for a field service or home services business

• Strong organizational skills and the ability to manage multiple deadlines and follow-ups

• Experience running trackers or task lists in tools such as Google Sheets, Excel, or a task manager

• Proactive mindset with a knack for spotting what needs to be done and acting on it

• Sharp-eyed, dependable, and able to work on your own

• Strong written communication skills, especially by email

Preferred Skills:

• Direct experience with Jobber job close-outs and invoicing

• Background supporting HVAC, refrigeration, plumbing, electrical, or other trade businesses

• Experience cleaning up backlogged or disorganized job and billing records

• Familiarity with quote preparation and job scheduling for field technicians

• Comfortable working with a manager who is in the field and has limited daytime availability

• Ability to balance several projects at once

Why Join Us:

Join a hands-on, growing service team where your work keeps the business running and makes a visible difference right away. You'll have room to take ownership, shape how our office works, and grow into more responsibility over time. If you love bringing order to busy operations, we'd love to hear from you.