HVAC Billing & Admin Operations Specialist

vamasters, Inc.; Escalante; On-site; PHP 250,000 - 420,000; Full time

Job summary

vamasters, Inc. is seeking an organized HVAC Billing Coordinator to manage job records in Jobber, ensure every completed job is invoiced, and track quotes and upcoming jobs while our technicians operate in the field.

In this role you will close out jobs, create invoices promptly, maintain trackers in Google Sheets or Excel, coordinate with the bookkeeper, and raise issues to keep billing on track. Prior field service admin experience is a plus.

Qualifications

• Hands-on experience with Jobber or a similar field service platform (ServiceTitan, Housecall Pro)
• Proven billing, invoicing, or admin support experience in field service or home services
• Strong organizational skills to manage many deadlines and follow-ups
• Experience maintaining trackers in Google Sheets or Excel
• Proactive mindset and ability to identify and act on needs
• Reliable, self-motivated and dependable
• Strong written email communication

Responsibilities

• Close out completed jobs in Jobber and keep records accurate
• Spot finished work that isn’t invoiced and send invoices promptly
• Work through backlog of open/unbilled jobs until up to date
• Maintain a tracker of quotes due, upcoming jobs, and follow-ups
• Remind owner ahead of time to meet deadlines and follow-ups
• Coordinate with the bookkeeper to keep invoicing records clean
• Support job scheduling and quote prep as the role develops
• Raise issues or gaps in records and suggest fixes to keep billing on track

Skills

Jobber experience

Billing experience

Admin support

Spreadsheets

Proactive mindset

Written communication

Jobber

Tools

Jobber

Job description

vamasters, Inc. is seeking an organized HVAC Billing Coordinator to manage job records in Jobber, ensure every completed job is invoiced, and track quotes and upcoming jobs while our technicians operate in the field.

In this role you will close out jobs, create invoices promptly, maintain trackers in Google Sheets or Excel, coordinate with the bookkeeper, and raise issues to keep billing on track. Prior field service admin experience is a plus.