Own the Back Office: HVAC Billing & Admin Coordinator

Tavor Perry

Catbalogan

On-site

PHP 279,000 - 446,000

Full time

4 days ago

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Job summary

Tavor Perry is seeking an HVAC Billing Coordinator to support the owner and keep the back office running smoothly while technicians are in the field. You will close out jobs in Jobber, ensure every completed job is invoiced, and track quotes, upcoming jobs, and follow-ups to prevent anything from slipping through the cracks.

The ideal candidate has hands-on experience with Jobber or similar platforms, billing or admin support in field service, and strong organization.

Qualifications

Hands-on experience with Jobber or a similar field service platform.
Billing, invoicing, or admin support experience in a field service or home services business.
Strong organization and the ability to manage multiple deadlines and follow-ups.
Experience keeping trackers or task lists in Google Sheets, Excel, or a task manager.
Proactive mindset with the ability to see what needs doing and take action.
Careful, consistent, and able to work without supervision.
Strong written communication skills, especially via email.

Responsibilities

Close out completed jobs in Jobber and keep every job record accurate and current.
Identify finished work that hasn't been invoiced, then create and send invoices promptly.
Resolve the backlog of open and unbilled jobs so the system is fully current.
Maintain a tracker for quotes due, upcoming jobs, and non-urgent follow-ups.
Send owner reminders so deadlines and follow-ups are never missed.
Coordinate with the bookkeeper to keep invoicing records clean and consistent.
Assist with job scheduling and quote preparation as the role develops.
Point out issues in job records and suggest improvements to billing processes.