Human Resources Associate (Facilities Management)

Universal Robina Corporation; President Roxas; On-site; PHP 300,000 - 520,000; Full time

Job summary

Universal Robina Corporation Capiz Sugar and Renewables is seeking a Human Resources Associate - Administrative Services and Facilities Management. You will oversee administrative offices, employee housing, and facility operations to promote employee well-being, safety, and productivity.

The role requires a Civil Engineering or related degree with proven facilities management experience, strong regulatory knowledge, and excellent organizational skills to ensure safe, compliant, and efficient

Qualifications

• Bachelor's degree in Civil Engineering, Facilities Management, or a related field.
• Proven experience in facilities management, building maintenance, or related roles.
• Strong understanding of building systems and maintenance practices.
• Knowledge of laws, regulations, and codes for building management and safety.
• Excellent organizational and problem-solving skills with attention to detail.

Responsibilities

• Oversee maintenance, sanitation, and upkeep of administrative facilities and employee housing.
• Coordinate repairs, renovations, and improvements for administrative buildings.
• Manage utilities (HVAC, lighting, plumbing) and safety/compliance programs.
• Provide support to factory facility management and coordinate cross-functional needs.
• Maintain records for audits, inspections and regulatory reporting.
• Collaborate with regulators, consultants and internal stakeholders to implement best practices.

Skills

Organizational skills

Problem-solving

Communication skills

Team collaboration

CAFM software proficiency

MS Office proficiency

Education

Bachelor's degree in Civil Engineering, Facilities Management, or related field

Tools

CAFM software

Job description

Grow beyond UR job with URC!

Universal Robina Corporation Sugar and Renewables Capiz is looking for a Human Resources Associate (Facilities Management).

What are the Roles and Responsibilities?

The Human Resources Associate - Administrative Services and Facilities Management is responsible for overseeing the administrative functions and facilities management within the sugar milling plant, with a primary focus on promoting employee well-being. This role involves ensuring the efficient operation of administrative offices, employee housing, and providing assistance to factory facility management needs. The incumbent will play a vital role in maintaining a conducive work environment that fosters employee satisfaction, health, and productivity, while also ensuring compliance with relevant regulations and supporting the overall operational effectiveness of the organization.

Responsibilities:

Maintenance and Upkeep:

• Overseeing the cleanliness, maintenance, and sanitation of all administrative
• facilities, including administrative offices, employee housing and facilities and
• other common spaces.
• Managing repairs, renovations, and improvements for administrative
• buildings and infrastructure to ensure they meet industry standards and
• regulatory requirements.
• Conducting regular inspections to identify maintenance needs, safety
• hazards, and opportunities for optimization.

2. Utilities and Systems Management:

• Monitoring and managing utilities such as HVAC systems, lighting, plumbing,
• and waste disposal in administrative offices and employee facilities in
• coordination with Electrical and EHS Departments.
• Implementing energy-saving measures and sustainability initiatives to reduce
• environmental impact and operating costs.
• Ensuring the availability and reliability of essential utilities and systems to
• support the needs of employees.

3. Employee Housing Management:

• Allocating and managing employee housing units, including maintenance and
• repairs.
• Ensuring employee housing facilities meet health, safety, and comfort
• standards, including providing adequate amenities and utilities.
• Addressing housing-related concerns and inquiries from employees promptly and effectively to maintain a high level of satisfaction and well-being.

4. Security and Safety:

• Implementing security measures to safeguard administrative offices, employee housing, and common areas, including access control, surveillance systems, and security patrols.
• Developing and enforcing safety protocols and procedures to mitigate risks and ensure compliance with regulatory requirements.
• Conducting regular safety inspections and audits to identify and address potential hazards and compliance issues.

5. Factory Facility Assistance:

• Provide support to the factory facility management team as needed, assisting in coordinating maintenance activities, repairs, and improvements for factory facilities.
• Collaborate with cross-functional teams to identify and address facility[1]related issues that impact operational efficiency and employee well-being.
• Assist in implementing initiatives to enhance the overall facility management processes and optimize resource utilization within the sugar manufacturing plant.

6. Compliance and Reporting:

• Ensuring compliance with relevant regulations, codes, and standards governing building maintenance, workplace safety, and environmental sustainability.
• Maintaining accurate records and documentation for audits, inspections, and regulatory reporting purposes.
• Collaborating with regulatory agencies, consultants, and internal stakeholders to address compliance issues and implement best practices.

Qualifications:

• Bachelor's degree in Civil Engineering, Facilities Management, or a related field.
• Proven experience in facilities management, building maintenance, or related roles, preferably in an industrial or manufacturing environment.
• Strong understanding of building systems, construction principles, and maintenance practices.
• Knowledge of relevant laws, regulations, and codes related to building management, safety, and environmental compliance.
• Excellent organizational and problem-solving skills, with attention to detail and the ability to prioritize tasks effectively.
• Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders and teams.
• Proficiency in computer-aided facilities management (CAFM) software and Microsoft Office Suite.
• Ability to work independently and as part of a team in a fast-paced environment.
• Commitment to promoting employee well-being and ensuring a safe and comfortable work environment.