Human Resource Assistant

Asian Development Bank (ADB); Mandaluyong; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Paid leave

Medical and health benefits

Life and other insurance plans

Staff development

Retirement plan

Job summary

Asian Development Bank (ADB) invites applications for the Human Resource Assistant position at its Manila HQ. The role covers full recruitment cycles, candidate screening, interview coordination, and HR data management.

You will liaise with client departments, participate in selection panels, and ensure processes comply with administrative orders while contributing to staff placement and onboarding. Internal/external candidacy is welcome.

Qualifications

• Bachelor’s degree in HRM, Psychology, Business or Public Admin, or related area.
• 5+ years of relevant HR work experience preferred.
• Knowledge of HR policies and procedures.
• Experience in structured/competency-based interviews and screening.

Responsibilities

• Coordinate advertisements and candidate sourcing across media to build a strong pipeline.
• Pre-screen applications to ensure minimum requirements are met.
• Coordinate interview panels and participate as HR Partner when needed.
• Support departments in implementing recruitment strategies and profiling.
• Coordinate salary comparisons, offers, and pre-employment requirements for approvals.
• Respond to inquiries about recruitment processes and terms of appointment.
• Maintain accurate candidate records in HRMS and prepare staff movement announcements.
• Monitor recruitment activity and prepare statistical reports.
• Collaborate with BPMSD units on selection processes and due diligence checks.
• Perform other staffing and HR-related duties as required.

Skills

Candidate sourcing

Interviewing

HRMS

Communication

Education

Bachelor’s degree in HR/related field

Job description

Job Description - Human Resource Assistant (26863)

Join Our Mission to Foster Prosperity in Asia Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship The position of Human Resource Assistant is assigned to the Talent Acquisition Division (BPTA) within the Budget, People, and Management Systems Department (BPMSD. You will be based at our Headquarters in Manila, Philippines.

You will report to designated International Staff and/or senior National Staff.

Your Role

As Human Resource Assistant, you will provide support to the full cycle of recruitment and selection activities in BPTA. You will provide guidance and advice on strategic recruitment to meet resource requirements of assigned client departments. You may be assigned to serve as BPTA’s HR Business Partner representative as part of the selection panel and ensure vacancy-driven selection processes are in compliance with relevant provisions of the Administrative Orders.

You will:

• Facilitate advertisements of vacancies and assist in coordinating placements through various media and platforms (i.e., newspaper, radio, the Economist, LinkedIn, etc.) to build a robust candidate pipeline, in accordance with established guidelines.
• Review and pre-screen candidates job applications ensuring that applicants are meeting the vacancy’s minimum requirements/qualifications. Coordinate with hiring manager for further shortlisting of applicants and facilitate the shortlisting process.
• Coordinate all activities related to panel interviews. When assigned, serve as one of the interview panelists as the HR Business Partner.
• Support client departments and hiring managers in implementing overall recruiting strategy including profiling for the right candidate that would meet the overall business requirement of the department/office.
• Coordinate across BPMSD units/divisions and other relevant department/offices on the entire selection process which includes conducting due diligence checks, preparing salary comparison and salary offer, preparing recommendation memo/report for Management approval, coordinating for pre-employment requirements, and issuing formal offer to selected candidate.
• Respond to inquiries relating to recruitment requirements and procedures. Provide feedback on candidate’s queries on terms and conditions of appointment, and other administrative arrangements. Coordinate with other divisions/units in BPMSD, as necessary.
• Ensure completeness and accuracy of candidate's records in Human Resource Management System (HRMS). Prepare personnel announcement for staff movements.
• Monitor all recruitment and staff personnel actions and prepare data statistics on a regular and/or ad hoc basis.
• Participate in BPTA working groups on various initiatives/special projects and business process review, when assigned.
• Perform other duties on staffing and other HR-related services, as reflected in the incumbent’s workplan

You will need:

• Bachelor’s degree in Human Resource Management, Psychology, Business or Public Administration, Social Sciences, or related area.
• At least 5 years of relevant work experience, preferably in human resources management
• Knowledge and understanding of human resources policies and procedures
• Experience in conducting structured and competency-based interview. Working knowledge of interview techniques and applicant screening methods.
• Demonstrated ability to establish effective and cooperative working relationships built on trust
• Ability to review business processes on recruitment and selection and introduce efficiency measures to improve time to hire KPI.
• Working knowledge and proficiency on use of HRMS and personnel database systems
• Ability to work collaboratively with teams as constructive team member.
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for Technical Local Staff grade 1 (TL1).

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff’s particular blend of skills and experience in the foreseeable future; and (b) Staff’s performance is satisfactory and they are suitable for further employment.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members-50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Asian Development Bank Headquarters-Philippines-Manila

Department:Budget, People, and Management Systems Department

Division:Talent Acquisition Division

Staff Category:Technical Local - HQ

Position Level:TL1