Human Resource and Admin Manager

Jadeblue Petroleum Inc.; San Juan; On-site; PHP 1,200,000 - 2,000,000; Full time

Job summary

Jadeblue Petroleum Inc. is seeking an experienced HR and Administrative Manager to lead the company's human resources and administrative functions, supporting growth, operational efficiency, compliance, and employee welfare.

You will oversee HR strategy, workforce planning, recruitment, payroll, benefits, employee development, facilities, and coordination with management and external partners, ensuring alignment with Philippine labor laws and regulatory requirements.

Qualifications

• Bachelor's degree in HRM, psychology, business administration, or a related field.
• 5–8 years HR experience with 2–3 years in a managerial role.
• Experience managing both HR and Administrative functions.
• Strong knowledge of Philippine Labor Laws and DOLE regulations.
• Experience in end-to-end recruitment, employee relations, compensation and benefits, and administrative management.
• Experience in multi-branch operations, retail, petroleum, or gas station companies is an advantage.
• Strong leadership, decision-making, communication, and problem-solving skills.
• Ability to handle confidential employee information and sensitive labor-related matters.

Responsibilities

• Develop, implement, and monitor HR policies, procedures, and programs aligned with company objectives.
• Oversee recruitment, employee relations, compensation and benefits, performance management, employee development, and overall HR operations.
• Monitor manpower requirements and ensure adequate staffing across departments and business locations.
• Provide HR guidance and recommendations to management regarding employee concerns and organizational matters.
• Lead end-to-end recruitment and selection for rank-and-file, supervisory, and managerial positions.
• Develop recruitment strategies, monitor hiring timelines and recruitment performance, and coordinate workforce planning with department heads.
• Oversee onboarding, orientation, and integration of newly hired employees.
• Manage employee relations cases, grievances, investigations, disciplinary matters, attendance concerns, and workplace issues.
• Ensure proper documentation and implementation of Notices to Explain, administrative hearings, preventive suspensions, and Notices of Decision.
• Ensure compliance with the Philippine Labor Code, DOLE regulations, and other applicable labor requirements.
• Represent the company in labor-related matters and coordinate with legal counsel when necessary.
• Oversee payroll administration, salary adjustments, employee benefits, statutory contributions, leave administration, final pay, and clearance processing.
• Monitor compliance with SSS, PhilHealth, Pag-IBIG, and other mandatory government requirements.
• Review and recommend compensation structures and employee incentive programs.
• Oversee office facilities, equipment, supplies, company assets, administrative personnel, procurement, and administrative budgets.
• Establish administrative procedures and coordinate with suppliers, service providers, and external partners.
• Ensure the proper maintenance, cleanliness, security, and organization of company facilities.
• Oversee performance evaluation systems, probationary employee evaluations, regularization processes, and employee development programs.
• Identify training needs and recommend initiatives that improve employee competencies, productivity, engagement, and retention.
• Prepare HR and administrative reports for senior management, including employee turnover, absenteeism, recruitment status, and manpower costs.
• Recommend improvements to HR policies, administrative processes, and organizational structure while coordinating workforce and administrative concerns with department heads.

Skills

Leadership

Communication

Problem-solving

Confidentiality

Decision making

Strategic thinking

Education

Bachelor's degree in HRM / Psychology / Business Admin

Job description

About the role

The HR and Administrative Manager will lead the company's Human Resources and Administrative functions, supporting organizational growth, operational efficiency, compliance, and employee welfare. This role will oversee HR strategy, workforce planning, employee relations, compensation and benefits, employee development, office administration, and coordination with management and external partners.

Key responsibilities

• Develop, implement, and monitor HR policies, procedures, and programs aligned with company objectives.

• Oversee recruitment, employee relations, compensation and benefits, performance management, employee development, and overall HR operations.

• Monitor manpower requirements and ensure adequate staffing across departments and business locations.

• Provide HR guidance and recommendations to management regarding employee concerns and organizational matters.

• Lead end-to-end recruitment and selection for rank-and-file, supervisory, and managerial positions.

• Develop recruitment strategies, monitor hiring timelines and recruitment performance, and coordinate workforce planning with department heads.

• Oversee onboarding, orientation, and integration of newly hired employees.

• Manage employee relations cases, grievances, investigations, disciplinary matters, attendance concerns, and workplace issues.

• Ensure proper documentation and implementation of Notices to Explain, administrative hearings, preventive suspensions, and Notices of Decision.

• Ensure compliance with the Philippine Labor Code, DOLE regulations, and other applicable labor requirements.

• Represent the company in labor-related matters and coordinate with legal counsel when necessary.

• Oversee payroll administration, salary adjustments, employee benefits, statutory contributions, leave administration, final pay, and clearance processing.

• Monitor compliance with SSS, PhilHealth, Pag-IBIG, and other mandatory government requirements.

• Review and recommend compensation structures and employee incentive programs.

• Oversee office facilities, equipment, supplies, company assets, administrative personnel, procurement, and administrative budgets.

• Establish administrative procedures and coordinate with suppliers, service providers, and external partners.

• Ensure the proper maintenance, cleanliness, security, and organization of company facilities.

• Oversee performance evaluation systems, probationary employee evaluations, regularization processes, and employee development programs.

• Identify training needs and recommend initiatives that improve employee competencies, productivity, engagement, and retention.

• Prepare HR and administrative reports for senior management, including employee turnover, absenteeism, recruitment status, and manpower costs.

• Recommend improvements to HR policies, administrative processes, and organizational structure while coordinating workforce and administrative concerns with department heads.

What we're looking for

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.

• At least 5-8 years of relevant HR experience, preferably including 2-3 years in a managerial or supervisory position.

• Experience managing both HR and Administrative functions.

• Strong knowledge of Philippine Labor Laws, DOLE regulations, and statutory employment requirements.

• Experience in end-to-end recruitment, employee relations, compensation and benefits, and administrative management.

• Experience in multi-branch operations, retail, petroleum, or gas station companies is an advantage.

• Strong leadership, decision-making, communication, and problem-solving skills.

• Ability to handle confidential employee information and sensitive labor-related matters.