HR Specialist

XENON Systems; Philippines; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Additional leave

Company Christmas gift

Company events

Employee discount

Health insurance

Opportunities for promotion

Job summary

XENON Systems in the Philippines is seeking a competent HR Specialist to oversee daily HR operations, employee relations, and HR administrative functions. You will ensure proper policy implementation, timely resolution of concerns, and compliance with labor laws.

Responsibilities include supervising HR staff, handling IR/NTE and disciplinary actions, attendance, leave, and records, and supporting recruitment and onboarding efforts.

Qualifications

• Bachelor's degree in HR, psychology, business, or related field.
• 3–5 years HR experience, supervisory experience preferred.
• Strong knowledge of Philippine labor code and DOLE regulations.
• Experience handling IR/NTE and disciplinary cases.

Responsibilities

• Supervise and manage day-to-day HR operations and administrative activities.
• Handle employee relations, grievances, complaints, and workplace concerns.
• Manage disciplinary cases, including Incident Reports (IR), Notices to Explain (NTE), administrative investigations, and disciplinary actions.
• Monitor employee attendance, DTR/timekeeping, leave, and other employment records.
• Coordinate with manpower agencies, employees, supervisors, and management regarding HR concerns.
• Ensure proper implementation of company policies, procedures, and labor standards.
• Assist in recruitment, onboarding, employee orientation, and deployment when needed.
• Prepare HR reports, documentation, and recommendations for management.
• Maintain accurate and confidential employee records.
• Supervise, train, and guide HR staff.
• Ensure timely completion of HR requirements and deliverables.
• Perform other HR-related duties as assigned by management.

Skills

Employee relations

Labor relations

Communication skills

Confidentiality

Leadership

Time management

HR policy knowledge

Education

Bachelor's degree in HR or related field

Tools

MS Office

Job description

We are looking for a competent and organized HR Specialist to oversee daily HR operations, employee relations, and HR administrative functions. The successful candidate will ensure proper implementation of company policies, timely resolution of employee concerns, and compliance with applicable labor laws and regulations.

Key Responsibilities

• Supervise and manage day-to-day HR operations and administrative activities.
• Handle employee relations, grievances, complaints, and workplace concerns.
• Manage disciplinary cases, including Incident Reports (IR), Notices to Explain (NTE), administrative investigations, and disciplinary actions.
• Monitor employee attendance, DTR/timekeeping, leave, and other employment records.
• Coordinate with manpower agencies, employees, supervisors, and management regarding HR concerns.
• Ensure proper implementation of company policies, procedures, and labor standards.
• Assist in recruitment, onboarding, employee orientation, and deployment when needed.
• Prepare HR reports, documentation, and recommendations for management.
• Maintain accurate and confidential employee records.
• Supervise, train, and guide HR staff.
• Ensure timely completion of HR requirements and deliverables.
• Perform other HR-related duties as assigned by management.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• At least 3–5 years of relevant HR experience, preferably with supervisory experience.
• Strong experience in Employee Relations and Labor Relations.
• Knowledge of Philippine Labor Code, DOLE regulations, and HR policies.
• Experienced in handling IR, NTE, disciplinary cases, and administrative investigations.
• Excellent communication, interpersonal, and conflict-resolution skills.
• Strong organizational, analytical, and problem-solving abilities.
• High level of confidentiality, integrity, and professionalism.
• Proficient in MS Office
• Strong leadership and people-management skills.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Experience handling manpower agencies or field personnel/promodisers is an advantage.

Benefits

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Opportunities for promotion