HR / Payroll Specialist (Intermediate)

MicroSourcing International; Philippines; Hybrid; PHP 580,000 - 837,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Team events

Flexible work arrangements

Job summary

MicroSourcing in Libis, Quezon City is seeking an HR and Payroll Specialist to support onboarding, maintain employee records, and ensure accurate payroll processing. The role follows a hybrid schedule with night shifts and alignment to U.S. Eastern Time hours.

You will manage HRIS inputs, recruit coordination tasks, and collaborate across platforms to verify data, process bonuses, and maintain compliance for a U.S.-based client while contributing to a positive, efficient workplace.

Qualifications

• 2+ years in HR administration, payroll support, recruitment coordination, or high-volume data entry.
• Exceptional accuracy and ability to meet fixed payroll deadlines.
• Experience handling confidential PII with discretion.

Responsibilities

• Coordinate onboarding by sending paperwork and tracking start dates.
• Maintain accurate employee records in HR systems.
• Verify pre-payroll inputs with audit trails before cutoffs.
• Manage recruiting operations: post jobs, screen resumes, route candidates.
• Track Ops Excellence scorecards and driver qualification files; assist applicants.

Skills

HR administration

Payroll support

Recruiting coordination

High-volume data entry

Microsoft Excel

English proficiency

Tools

HRIS/Payroll platforms

Applicant Tracking Systems (ATS)

Job boards

Job description

Discover your 100% YOU with MicroSourcing!

Position: HR and Payroll Specialist

Location: Libis, Quezon City

Work setup & shift: Hybrid | Night shift

Why join MicroSourcing

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As an HR and Payroll Specialist, you will:

• Coordinate new-employee onboarding by sending paperwork, collecting required documents, tracking progress against start dates, and following up on outstanding items.
• Maintain accurate employee records and information within the HR system, covering new hires, job/pay changes, leaves, separations, and general personnel files.
• Verify pre-payroll inputs each cycle, ensuring hours, time-punch corrections, PTO, leave codes, and approved bonus/incentive payouts are accurately logged with an audit trail prior to cutoffs.
• Manage recruiting operations by posting approved job descriptions to hiring platforms, screening resumes against manager criteria, routing qualified candidates, and maintaining candidate statuses.
• Track daily Ops Excellence scorecards and driver qualification files, including submitting Motor Vehicle Record (MVR) requests, assisting applicants via ITI, and maintaining regulatory compliance.

What You Need

Non-negotiables

• At least 2 years of experience in HR administration, payroll support, recruiting coordination, or high-volume data entry.
• Exceptional accuracy, attention to detail, and discipline to meet strict, fixed payroll deadlines.
• Proven ability to handle confidential and personally identifiable information (PII) with complete discretion.
• Proficiency with Microsoft Excel and comfort navigating multiple administrative systems and spreadsheets.
• Excellent written and spoken English with a professional, organized follow-up style and ability to work U.S. Eastern Time hours.

Preferred Skills/expertise

• Experience working with U.S. HRIS/payroll platforms, applicant tracking systems (ATS), and popular job boards.
• Familiarity with U.S. payroll concepts, including exempt/non-exempt status, overtime calculations, PTO accruals, and bonus processing.
• Background in supporting transportation or trucking employers, including driver applications, MVRs, and DOT driver-qualification files.
• Prior experience supporting a U.S.-based client or employer in a remote work setup.
• Familiarity with updating operational metrics and scorecard trackers from timekeeping, ELD, and manager inputs.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply