HR Contract Admin Specialist

Lewis Personnel Management; Philippines; On-site; PHP 335,000 - 513,000; Full time

Job summary

Lewis Personnel Management in the Philippines seeks a Contract Administrator to support preparation, review, execution, and lifecycle management of employment documents. This role collaborates with HR, Recruitment, Operations, Finance, and other stakeholders to keep contracts accurate and timely.

You will draft and manage offers, contracts, NDAs, addendums, and amendments; track milestones; maintain records; and respond to contract inquiries.

Qualifications

• 1–3 years of experience in Contract Administration or HR Administration.
• Experience preparing and managing employment-related contracts and documentation.
• Experience in HR, recruitment, staffing, outsourcing, EOR, or professional services environments is advantageous.

Responsibilities

• Draft, review, prepare, and manage employment documents (offers, contracts, NDAs, addendums).
• Coordinate the contract process from preparation through execution to completion.
• Ensure documents are accurate, complete, and aligned with approved terms and requirements.
• Coordinate with HR, Recruitment, Finance, Operations and other stakeholders to gather information and complete documentation.
• Track contract status, signatures, effective dates, renewals, amendments and milestones.
• Maintain accurate records of employment contracts and related documentation.
• Support contract-related queries and revisions from internal stakeholders, employees and clients.
• Ensure timely follow-up on pending signatures and missing information.
• Prepare contract reports, trackers and other administrative docs.
• Perform other tasks and administrative duties as required.

Skills

Contract administration

HR administration

Document drafting

Attention to detail

Multitasking

Stakeholder coordination

Tools

Microsoft Office (Word, Excel)

Job description

JOB SUMMARY

The Contract Administrator is responsible for supporting the preparation, review, execution, and lifecycle management of employment and people-related documents. This role works closely with HR, Recruitment, Operations, Finance, and other internal stakeholders to ensure contracts and related documents are accurate, timely, properly executed, and aligned with business requirements.

KEY RESPONSIBILITIES

• Draft, review, prepare, and manage various employment and people-related documents, including but not limited to: Job Offers, Employee Contracts, Freelance / Contractor Agreements, Non-Disclosure Agreements (NDAs), Addendums and Amendments.
• Contract Extensions and Renewals
• Other employment-related letters and documentation
• Coordinate the contract process from document preparation and review through execution and completion.
• Ensure all employment documents are accurate, complete, and prepared in line with approved terms and internal requirements.
• Coordinate with HR, Recruitment, Finance, Operations, and other stakeholders to collect required information and complete documentation.
• Track contract status, signatures, effective dates, renewals, amendments, and other key milestones.
• Maintain accurate and organized records of employment contracts and related documentation.
• Support contract-related queries and document revisions from internal stakeholders, employees, freelancers, and clients where required.
• Ensure timely follow-up on pending signatures, missing information, and outstanding documentation.
• Prepare contract reports, trackers, and other administrative documentation as required.
• Perform other tasks and administrative duties as required

JOB REQUIREMENTS

• 1–3 years of relevant experience in Contract Administration, HR Administration, People Operations, or a similar role.
• Demonstrated experience preparing and managing employment-related contracts and documentation.
• Experience hanExperience working in HR, recruitment, staffing, outsourcing, EOR, or professional services environments is an advantage.

SKILLS

• Good understanding of employment documentation and contract administration processes.
• Strong drafting, reviewing, and documentation skills.
• High attention to detail and strong organizational skills.
• Ability to manage multiple contracts and deadlines simultaneously.
• Strong coordination and communication skills with multiple stakeholders.
• Proficient in Microsoft Office, particularly Word and Excel.
• Good written and reading English skills, especially for contracts and formal documentation.ng Job Offers, Employment Contracts, Freelance / Contractor Agreements, NDAs, addendums, or amendments is highly desirable.