Housing and Travel Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 165,000 - 248,000; Full time

Job summary

Worldwide Resource Solutions seeks a Housing and Travel Coordinator in the Philippines to assist employees with housing and travel arrangements for assignments. This full-time hourly role emphasizes efficient travel operations and strong vendor relations.

You will research housing, negotiate rates, coordinate travel options, and ensure timely confirmations while adhering to company policies. Strong computer skills and teamwork are essential.

Qualifications

• Strong computer skills including Microsoft Outlook, Word, Excel, Google Maps, and Concur.
• Highly skilled at internet research; cutting edge use of social media channels, mobile technology, and virtual communication.
• Strong team player and ability to work with others within and outside of team.
• Ability to multi-task.
• Great organizational skills.
• Close attention to detail.
• Proactive mentality, customer service oriented, company mindset.
• Creative problem solving.
• Working knowledge of the travel industry.
• Ability to meet deadlines.
• Excellent communication and grammatical skills.
• Positive attitude and friendly demeanor.
• Must be willing to work in the office at Bridgetowne, Quezon City
• Must be willing to work during US time zone

Responsibilities

• Exhibit the company's core values while researching, locating, budgeting, and securing quality housing for our travelers to give them the best housing experience in the industry.
• Coordinate multiple processes, updates, and changes while communicating promptly with all involved parties including outside vendors as well as internal staff.
• Build new vendor relationships while maintaining current vendors and use those relationships to negotiate the best rates for our travelers and help decrease any potential lost costs.
• Organize and prioritize travel requests by providing and researching travel options and pricing, sending confirmations, extending, and following up to close out.
• Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines.
• All other duties as assigned.

Skills

Communication

Teamwork

Organization

Multitasking

Problem solving

Attention to detail

Customer service orientation

Proactive mindset

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Google Maps

Concur

Job description

The Housing and Travel Coordinator will assist our employees in finding quality housing and arranging appropriate modes of travel for their assignments. This position is considered full-time and non-exempt (hourly) and is eligible for additional pay if overtime hours are worked.

Responsibilities:

• Exhibit the company's core values while researching, locating, budgeting, and securing quality housing for our travelers to give them the best housing experience in the industry.
• Coordinate multiple processes, updates, and changes while communicating promptly with all involved parties including outside vendors as well as internal staff.
• Build new vendor relationships while maintaining current vendors and use those relationships to negotiate the best rates for our travelers and help decrease any potential lost costs.
• Organize and prioritize travel requests by providing and researching travel options and pricing, sending confirmations, extending, and following up to close out.
• Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines.
• All other duties as assigned.

Requirements:

• Strong computer skills including Microsoft Outlook, Word, Excel, Google Maps, and Concur.
• Highly skilled at internet research; cutting edge use of social media channels, mobile technology, and virtual communication.
• Strong team player and ability to work with others within and outside of team.
• Ability to multi-task.
• Great organizational skills.
• Close attention to detail.
• Proactive mentality, customer service oriented, company mindset.
• Creative problem solving.
• Working knowledge of the travel industry.
• Ability to meet deadlines.
• Excellent communication and grammatical skills.
• Positive attitude and friendly demeanor.
• Must be willing to work in the office at Bridgetowne, Quezon City
• Must be willing to work during US time zone

Preferences:

• 2+ years housing experience preferably including travel industry, residential leasing, renting, and relocation experience preferred

EQUAL EMPLOYMENT OPPORTUNITY

Worldwide Resource Solutions provides Equal Employment Opportunity in compliance with all applicable government laws, ensuring equal opportunity in all aspects of employment.

Data Privacy Disclaimer:

Worldwide Resource Solutions is committed to protecting your privacy. This privacy policy applies to the personal data collected and processed during the recruitment process. We will process your personal data in accordance with applicable data protection legislation.

Purpose of Processing:

Your personal data will be collected and processed solely for the purpose of recruitment and selection activities related to the advertised position. This includes assessing your qualifications for the role, communicating with you during the recruitment process, and making hiring decisions.

Types of Personal Data Collected:

We may collect and process the following types of personal data:

- Contact information (e.g., name, address, email address, phone number)

- Professional qualifications and work experience

- Educational background and certifications

- Employment history and references

- Any other information you voluntarily provide in your application

Legal Basis for Processing:

Processing of your personal data is necessary for the performance of a contract to which you are a party (i.e., to assess your suitability for employment) and for our legitimate interests in making employment decisions.

Data Retention:

Your personal data will be retained for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.

Disclosure of Personal Data:

Your personal data may be disclosed to third parties only when necessary for the purposes of recruitment and selection, such as to external recruitment agencies or background check providers. We will ensure that any third parties processing your data on our behalf do so securely and in accordance with applicable data protection laws.

Security of Personal Data:

We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and against accidental loss, destruction, or damage.

Your Rights:

You have the right to request access to, rectification of, or erasure of your personal data. You also have the right to restrict processing, object to processing, and the right to data portability. To exercise these rights, or if you have any questions regarding the processing of your personal data, please contact [e-mail]

Consent:

By submitting your application, you consent to the processing of your personal data as described in this privacy policy.