Healthcare Staffing Account Coordinator (Job ID: AZAGOL3)

Insideoutva; Philippines; Remote; PHP 1,402,000 - 1,753,000; Full time

Job summary

Insideoutva is seeking a Healthcare Staffing Account Coordinator for a remote, international opening. You will oversee end-to-end placement logistics, from recruiter submission to shift completion, billing, and potential contract extensions, acting as the operational bridge among recruiters, hospitals, and clinicians.

The role requires flawless English, sharp numerical precision, and strict adherence to processes.

Qualifications

• Flawless English & communication skills for daily hospital-level liaison.
• Accurate review of hours, rates, mileage, and expenses against contracts.
• Detail-oriented with multi-step workflows and checklists.
• Available FT during US Eastern business hours (9 AM - 5 PM ET).
• Willing to sign NDA and handle confidential data.

Responsibilities

• VMS & Client Account Management: manage provider profiles and confirm assignment dates.
• Travel & Logistics: book flights, lodging, and rental cars per policies.
• Timesheets, Billing & Pay Prep: collect timesheets and prepare accurate pay statements.
• Communication Hub: coordinate with recruiters and hospital clients via email.
• Credentialing & Interview Support: track milestones and schedule interviews across time zones.
• Process Discipline: follow checklists and daily proactive checks.

Skills

Flawless English & Communication

Numerical Precision

Process Discipline

Schedule Alignment

Data Compliance

Job description

Exciting Remote Opportunity! We're Hiring a Healthcare Staffing Account Coordinator!

Are you an organized, detail-oriented operations professional with exceptional communication skills and a passion for managing end-to-end placement logistics? We are seeking a full-time Healthcare Staffing Account Coordinator based in LATAM, the Philippines, South Africa, or Ukraine to oversee provider assignments, travel logistics, VMS management, and billing for a premier U.S. Locum Tenens agency!

Job Details at a Glance

• Job Title: Healthcare Staffing Account Coordinator

• Job ID: AZAGOL3

• Industry: Medical / US Locum Tenens Staffing

• Location: LATAM / Philippines / South Africa / Ukraine

• Job Status: Full Time

• Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM (Eastern Time)

• Salary: $2,000 - $2,500 USD / month

• Target Start Date: ASAP

About the Client

Our client is a premier US Locum Tenens agency specializing in placing physicians and Certified Registered Nurse Anesthetists (CRNAs) into hospitals and healthcare facilities across short-term contracts. Partnering closely with healthcare systems - largely through Vendor Management Systems (VMS) - the firm ensures seamless clinical coverage and high-standard patient care across the country.

About the Role

As the Healthcare Staffing Account Coordinator, you will manage every placement from the moment a recruiter submits a provider through shift completion, payment, and potential contract extension. You will serve as the operational bridge connecting recruiters, hospital clients, and clinicians - ensuring every date, timesheet, travel booking, credentialing milestone, and pay calculation is accurate down to the cent.

Key Responsibilities

• VMS & Client Account Management: Submit provider profiles and manage client accounts daily in Vendor Management Systems (VMS); respond to hospital inquiries and confirm assignment dates in writing.

• Travel & Logistics Coordination: Book complete corporate travel itineraries for clinicians - including flights, lodging, and rental cars - strictly following client travel policies.

• Timesheets, Billing & Pay Prep: Collect weekly contractor timesheets, track down client approvals, and prepare precise provider pay statements (reviewing hours, rates, mileage, and expenses down to the cent).

• Communication Hub: Act as the direct operational link between recruiters and hospital clients via email and messaging platforms to keep communications moving without delay.

• Credentialing & Interview Support: Partner with the credentialing team to track file milestones ahead of start dates, schedule provider interviews across time zones, and ensure same-day follow-ups.

• Process Discipline: Adhere to established checklists and internal procedures, maintaining daily proactive check-ins to anticipate and resolve roadblocks early.

Qualifications & Skills

Core Requirements:

• Flawless English & Communication: Exceptional written and verbal English skills with the confidence to communicate daily with hospital leaders and physicians.

• Numerical Precision: Skilled at reviewing hours, rates, mileage, and expenses against contracts, identifying minor discrepancies with extreme accuracy.

• Process Discipline & Organization: High attention to detail with a track record of following established checklists and managing complex, multi-step workflows.

• Schedule Alignment: Full-time availability during US Eastern Business Hours (9 AM - 5 PM ET).

• Data Compliance: Comfortable handling confidential provider data and signing a Non-Disclosure Agreement (NDA).

Preferred / Nice-to-Haves:

• Prior experience in US healthcare staffing (Locum Tenens, travel nursing, or allied staffing).

• Familiarity with Vendor Management Systems (VMS) or client portals (e.g., SAP Fieldglass, Beeline, Workday VNDLY, ShiftWise, Medefis, LocumSmart, Aya Connect).

• Hands-on experience processing contractor timesheets and booking corporate travel.

• Proficiency in leveraging AI tools within structured workflows to enhance productivity.