Healthcare Admin Assistant

Core-VA Solutions; Makati; Remote; PHP 500,000 - 712,000; Full time

Benefits offered by this job

Remote work

Paid time off

US holidays observed

Job summary

Core-VA Solutions partners with healthcare organizations across the United States, delivering reliable administrative support that enables care teams to focus on service excellence. We are seeking an Admin Assistant - US Healthcare to join our growing team and support a client dedicated to empowering young adults with IDD through skill development and social programs.

In this role you will handle administrative operations, service-delivery logs, invoicing, attendance tracking, and reporting.

Qualifications

• 2-4 years of experience as a General Virtual Assistant, Administrative Assistant, or similar remote support role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage recurring administrative processes accurately and consistently.
• Excellent written communication and professional correspondence skills.
• Comfortable working independently while meeting deadlines.

Responsibilities

• Maintain and organize internal records, files, and important documentation.
• Assist with compliance paperwork and report preparation.
• Coordinate schedules and manage general administrative correspondence.
• Prepare, review, and maintain accurate service delivery logs.
• Follow up on missing or incomplete documentation for timely submission.
• Organize and file completed records for tracking and compliance.
• Prepare and process invoices; track billing details and assist with reconciliation.
• Maintain accurate invoice records and transaction documentation.
• Monitor participant attendance and generate attendance reports; identify discrepancies.

Skills

General Virtual Assistant

Attention to detail

Independent work

Written communication

Tools

Google Workspace

Microsoft 365

Asana

QuickBooks

Zoom / Google Meet

Job description

At Core-VA Solutions, we partner with healthcare organizations and service providers across the United States, helping them build strong operational support systems that allow them to focus on what matters most - delivering exceptional care and meaningful services to the communities they serve.

We are currently looking for a Admin Assistant - US Healthcare to join our growing team and support one of our valued clients - a well-established US-based organization dedicated to empowering young adults with intellectual and developmental disabilities (IDD), autism, and similar conditions through specialized skill development and socialization programs.

What You’ll Be Doing

As part of the team, you’ll play a key role in supporting day-to-day administrative operations and helping maintain accurate records that directly support service delivery.

Administrative Support

• Maintain and organize internal records, files, and important documentation
• Assist with compliance-related paperwork and report preparation
• Coordinate schedules and manage general administrative correspondence

Service Delivery Log Management

• Prepare, review, and maintain accurate service delivery logs
• Follow up on missing or incomplete documentation to ensure timely submission
• Organize and file completed records for proper tracking and compliance purposes

Invoicing & Billing Support

• Prepare and process invoices based on completed service records
• Track billing details and assist with reconciliation when needed
• Maintain accurate invoice records and transaction documentation

Attendance Tracking & Reporting

• Monitor participant attendance records consistently
• Generate attendance reports and identify discrepancies for review
• Ensure attendance data is properly aligned with service and billing records

What We're Looking For

We’re looking for someone who is dependable, organized, proactive, and comfortable managing multiple administrative responsibilities independently.

Qualifications

• 2-4 years of experience working as a General Virtual Assistant, Administrative Assistant, or in a similar remote support role
• Strong organizational skills with exceptional attention to detail
• Ability to manage recurring administrative processes accurately and consistently
• Excellent written communication and professional correspondence skills
• Comfortable working independently while staying accountable to deadlines

Tools & Systems Experience

You’ll stand out if you’re comfortable working with:

• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) or Microsoft 365 (Excel, Outlook, Word, Teams)
• Asana for task management and workflow coordination
• QuickBooks or similar invoicing/accounting platforms (a strong advantage)
• Video communication tools such as Zoom, Google Meet, or similar platforms

What We Offer

We believe great people do their best work when they feel supported, trusted, and valued.

Here’s what you can expect:

• Rate of $7/hour (based on experience and qualifications)
• 100% Remote / Work-From-Home setup
• Paid Time Off (PTO)
• US Public Holidays Observed
• Ongoing training and support to help you build confidence and succeed independently
• A collaborative and respectful work culture built on trust, autonomy, and open communication
• Long-term opportunity with a growing and stable organization committed to sustainable career growth

If you’re someone who enjoys bringing structure to operations, values meaningful work, and wants to grow with a company that genuinely values its people, we’d love to hear from you.