Global Executive Assistant to Senior Leaders

Johnson & Johnson Co.; Pateros; On-site; PHP 600,000 - 900,000; Full time

Job summary

Johnson & Johnson's DePuy Synthes Manila site is seeking a Site Executive Assistant to provide high-level administrative and operational support to senior leaders. You will manage calendars, travel, meetings, and prepare business documents in a fast-paced global environment.

This role offers exposure to leadership decision-making, cross-functional collaboration, and opportunities to improve processes while maintaining confidentiality and professionalism. Minimal travel is required.

Qualifications

• 2-4 years of experience providing administrative or executive support to senior leaders.
• Proven ability to manage complex calendars, schedules, and competing priorities.
• Strong problem-solving skills and a proactive, service-oriented mindset.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off-sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a key coordinator for site operations, collaborating with internal stakeholders and external partners to maintain an organized, functional, and professional office environment.
• Identify opportunities to improve administrative processes and support operational efficiency.

Skills

Calendar management

Executive support

MS Office

Communication

Time management

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Johnson & Johnson's DePuy Synthes Manila site is seeking a Site Executive Assistant to provide high-level administrative and operational support to senior leaders. You will manage calendars, travel, meetings, and prepare business documents in a fast-paced global environment.

This role offers exposure to leadership decision-making, cross-functional collaboration, and opportunities to improve processes while maintaining confidentiality and professionalism. Minimal travel is required.