Global Event Coordinator: Delegate & Travel Lead

iqvia; Taguig; Hybrid; PHP 424,000 - 580,000; Full time

Job summary

IQVIA is seeking an Event Coordinator to support participant experience for global clinical trial trainings, virtual or in-person. You will aid Event Project Managers, collaborate with Creative/Writing/Editing, and ensure smooth delegate experiences across sessions and time zones.

The role emphasizes handling registrations, travel arrangements, and post‑event reporting, leveraging tools like Word, Excel, PowerPoint, and Adobe to deliver precise, compliant event outcomes.

Qualifications

• Bachelor’s degree required.
• 1–5 years related event coordination experience.
• Strong written and verbal communication; client service oriented.
• Ability to prioritize, manage time and work across time zones.
• Experience coordinating travel, visas, and accommodations preferred.
• Proficiency in Word, PowerPoint, Excel; familiarity with Cvent/Smartsheet a plus.

Responsibilities

• Search and schedule event dates avoiding holidays and conflicts.
• Manage pre-event activities: invitations, registrations, and surveys.
• Coordinate registration, inquiries, and attendance across time zones.
• Arrange participant travel, transfers, accommodations, and visas.
• Support post-event reporting and issue resolution with corrective actions.
• Maintain documentation using standard office and database tools.

Skills

Communication skills

Teamwork

Prioritization

Client relationship

Initiative

Time management

Problem solving

Flexibility

Travel coordination

Attention to detail

Education

Bachelor's degree

Tools

Cvent

Smartsheet

SharePoint

Job description

IQVIA is seeking an Event Coordinator to support participant experience for global clinical trial trainings, virtual or in-person. You will aid Event Project Managers, collaborate with Creative/Writing/Editing, and ensure smooth delegate experiences across sessions and time zones.

The role emphasizes handling registrations, travel arrangements, and post‑event reporting, leveraging tools like Word, Excel, PowerPoint, and Adobe to deliver precise, compliant event outcomes.