Global Compliance & Onboarding Specialist

AsiaCruit, Inc.; Philippines; Sur place; PHP 420 000 - 660 000; Plein temps

Résumé du poste

AsiaCruit, Inc. is seeking a Legal Compliance and Onboarding Officer to support legal compliance, onboarding, documentation, and regulatory coordination. This role ensures records, agreements, policies, background checks, and onboarding activities are completed accurately and on time.

The ideal candidate is highly organized, discreet, and comfortable handling confidential information. You will coordinate with internal teams, candidates, clients, legal representatives, and external service

Qualifications

• Bachelor's degree preferred in legal studies, business, HR, compliance, public administration, or related field.
• At least 1–3 years in legal administration, compliance, HR, onboarding, contracts, background screening, or related role.
• Experience supporting US-based employees, clients, operations, or regulatory requirements is an advantage.
• Strong understanding of document control, compliance tracking, onboarding procedures, confidentiality, and administrative processes.
• Excellent written and verbal communication skills for clear professional correspondence.
• Strong attention to detail and ability to identify missing, inconsistent, incomplete, or inaccurate information.
• Ability to handle confidential personal, employment, legal, financial, and business information responsibly.
• Familiarity with employment documents, contracts, background checks, data privacy, records management, and compliance procedures.
• Experience using HRIS, applicant tracking systems, document management tools, e-signature platforms, CRM, spreadsheets, or compliance software.
• Strong computer skills and proficiency with Microsoft Office or Google Workspace.

Responsabilités

• Maintain and organize legal, compliance, employment, contractor, client, and business documentation.
• Review documents for completeness, accuracy, signatures, dates, and required info.
• Assist with employment/service/confidentiality agreements and other legal documents.
• Monitor document expiration dates, renewals, certifications, licenses, and deadlines.
• Maintain compliance trackers, checklists, logs, and status reports.
• Escalate missing information or potential compliance concerns to management.
• Coordinate onboarding for new hires, contractors, and assigned personnel.
• Collect and validate identification, employment, tax, payroll, banking, background checks, and compliance documents.
• Ensure onboarding requirements are completed accurately and on time.
• Prepare onboarding checklists, welcome materials, policies, agreements, and orientation schedules.
• Coordinate with HR, recruitment, payroll, IT, management, and client teams.
• Track onboarding progress and follow up on outstanding requirements.
• Communicate onboarding instructions and next steps clearly.
• Assist with offboarding, contract completion, access removal, and final documentation.
• Coordinate background checks, employment verification, identity verification, references, and other screenings.
• Review verification results and maintain records of screening status and actions.
• Handle sensitive information with privacy and data protection procedures.
• Notify relevant parties of verification delays or issues.
• Work with vendors to resolve documentation or verification issues.
• Support audits, internal reviews, and client documentation requests.
• Monitor compliance requirements for employee records, contracts, onboarding, client accounts, and procedures.
• Identify gaps, risks, and propose corrective actions.
• Update compliance policies, templates, forms, and internal guides.
• Maintain confidentiality and restrict access to sensitive information.
• Provide status updates to management, clients, auditors, and teams.

Connaissances

Attention to detail

Discretion

Strong organizational skills

Communication skills

Time management

Problem solving

Independent worker

Cross-functional collaboration

Formation

Bachelor's degree (legal studies, business, HR, compliance, public administration)

Outils

HRIS platforms

Applicant Tracking Systems

Document management tools

Electronic signature platforms

CRM systems

Spreadsheets

Compliance software

Description du poste

AsiaCruit, Inc. is seeking a Legal Compliance and Onboarding Officer to support legal compliance, onboarding, documentation, and regulatory coordination. This role ensures records, agreements, policies, background checks, and onboarding activities are completed accurately and on time.

The ideal candidate is highly organized, discreet, and comfortable handling confidential information. You will coordinate with internal teams, candidates, clients, legal representatives, and external service