General Administration Analyst

AIA (Web); Makati; On-site; PHP 357,000 - 580,000; Full time

Job summary

AIA in Makati is seeking an Administrative Generalist to support smooth office operations, manage supplies, coordinate with vendors, and enable teams to deliver excellent service.

You will assist HR, Finance and Operations, handle onboarding/offboarding, and ensure confidentiality in line with company policies; 1–2 years of relevant experience preferred.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–2 years in administrative or office support roles, preferably in a corporate setting.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Customer-focused mindset, integrity, and adaptability.
• Ability to work collaboratively and maintain professionalism under pressure.

Responsibilities

• Support smooth office operations and service delivery.
• Manage office supplies, raise PR/PO, and coordinate with vendors.
• Assist in sourcing vendors and accreditation.
• Handle day-to-day administrative tasks, including document preparation, filing, and data entry.
• Organize meetings, trainings, travel arrangements, and company events.
• Prepare agendas, take minutes, and ensure follow-up on action items.
• Provide administrative support to HR, Finance and Operations teams; assist onboarding/offboarding.
• Maintain adherence to company policies and confidentiality.

Skills

MS Office Suite

Organizational skills

Communication skills

Interpersonal skills

Team collaboration

Adaptability

Education

Bachelor’s degree in Business Administration, Management, or related field

Tools

MS Office Suite

Job description

Start building a career with purpose.

At AIA, your perspective, curiosity and ideas can contribute to our Purpose of helping millions of people live Healthier, Longer, Better Lives. Across our diverse markets, you will learn through meaningful work, collaborate with experienced colleagues and build practical skills as you turn fresh ideas into positive outcomes and a more sustainable future for our customers and communities.

Join us to explore new possibilities, grow through real experiences and start making an impact across Asia.

About the Role

The Administrative Generalist plays a key role in supporting smooth office operations and enabling teams to deliver exceptional service. This position requires a proactive, detail-oriented individual who thrives in a collaborative environment and demonstrates AIA’s commitment to excellence and customer care.

Roles & Responsibilities

Regulatory Compliance

• Secure business permits, building permits, pest control, sanitary, water and other mandated building permits.

Office Administration:

• Manage office supplies, raise PR/PO, and coordinate with vendors to ensure operational efficiency;
• Assist in sourcing vendors and vendors’ accreditation;
• Manage day-to-day administrative tasks, including document preparation, filing, and data entry.

Meeting & Event Support:

• Organize and schedule meetings, trainings, travel arrangements, and company events;
• Prepare agendas, take minutes, and ensure timely follow-up on action items.

Cross-Department Assistance:

• Provide administrative support to HR, Finance, and Operations teams;
• Assist with onboarding/offboarding processes and employee engagement activities.

Compliance & Confidentiality:

• Ensure adherence to AIA’s policies and maintain confidentiality of sensitive information;
• Performs other responsibilities and duties as assigned by Manager periodically.

Minimum Job Requirement

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–2 years in administrative or office support roles, preferably in a corporate setting.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Customer-focused mindset, integrity, and adaptability.
• Ability to work collaboratively and maintain professionalism under pressure.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.