General Accountant

Cosmetigroup International Corporation; Calabarzon; On-site; PHP 400,000 - 700,000; Full time

Job summary

Cosmetigroup International Corporation is seeking a General Accountant to manage and maintain the company’s accounting records, including AP, AR, tax compliance, bank reconciliation, and cash management. You will ensure accuracy, timeliness, and proper documentation of financial transactions.

The role requires hands-on experience with QuickBooks, strong Excel skills, and the ability to coordinate with Finance and operations to resolve discrepancies while maintaining strict confidentiality and

Qualifications

• Bachelor’s degree in Accountancy, Accounting Technology, or a related accounting or finance field.
• At least 2–3 years of relevant accounting experience, preferably handling accounts payable, billing and collections, tax compliance, bank reconciliation, and cash management.
• Hands-on experience using QuickBooks for recording transactions, maintaining ledgers, and preparing accounting reports.
• Knowledgeable in QuickBooks is an advantage.
• Experience assisting with BIR compliance and coordinating with external accountants
• Experience in preparing bank reconciliations, accounts payable and receivable schedules, and financial reports.
• Proficiency in Microsoft Excel and other accounting or financial reporting tools.
• Strong analytical, numerical, organizational, and problem-solving skills.
• High attention to detail and ability to identify and resolve accounting discrepancies.
• Ability to manage multiple deadlines and maintain accurate financial records.
• Trustworthy, organized, detail-oriented, and committed to confidentiality and financial accountability.

Responsibilities

• Process supplier invoices, agency billings, service invoices, reimbursements, and other company payables.
• Verify invoices against purchase orders, delivery receipts, contracts, billing statements, and other supporting documents.
• Monitor payment due dates and prepare schedules of accounts payable to ensure timely settlement of obligations.
• Coordinate with suppliers, manpower agencies, and internal departments regarding billing discrepancies, missing documents, and payment status.
• Prepare payment vouchers and supporting documents for review and approval.
• Record accounts payable transactions accurately in QuickBooks and maintain organized supporting records.
• Monitor supplier advances, outstanding balances, and other payables to ensure proper reconciliation.
• Ensure that payments are processed only with complete documentation and the required approvals.
• Prepare, review, and issue customer invoices, billing statements, and other collection-related documents.
• Monitor accounts receivable and maintain an updated schedule of outstanding customer balances.
• Follow up on overdue accounts and coordinate with customers, franchisees, business partners, and concerned departments regarding collection status.
• Record customer payments, deposits, and other receipts accurately in QuickBooks.
• Reconcile customer accounts and investigate discrepancies between invoices, payments, and outstanding balances.
• Monitor collection deadlines and prepare regular accounts receivable aging reports.
• Coordinate with Sales, Operations, and other departments to resolve billing issues and support timely collections.
• Maintain complete documentation of invoices, official receipts or other applicable payment records, collection confirmations, and account adjustments.
• Prepare and assist in the filing of applicable Philippine tax returns and supporting schedules, including VAT or percentage tax, withholding taxes, income tax, and other applicable tax obligations.
• Prepare and reconcile tax-related schedules, including input and output VAT, withholding tax records, and other tax accounts, as applicable.
• Monitor tax filing and payment deadlines to ensure timely compliance with Bureau of Internal Revenue (BIR) requirements.
• Prepare and validate supporting documents for tax returns, tax payments, and other regulatory submissions.
• Reconcile tax balances recorded in QuickBooks against supporting schedules, filed returns, and payment records.
• Coordinate with the Finance Manager, external accountant, or tax consultant regarding tax computations, filing requirements, and regulatory updates.
• Maintain organized records of filed tax returns, tax payment confirmations, and other supporting documents for audit and compliance purposes.
• Assist in preparing documents and responding to authorized internal or external tax audits and examinations.
• Perform regular bank reconciliations by comparing bank statements against QuickBooks records and internal cash transaction reports.
• Identify and investigate discrepancies, including outstanding checks, deposits in transit, bank charges, interest income, duplicate entries, and unrecorded transactions.
• Prepare the necessary accounting entries for approved bank charges, adjustments, and other reconciling items.
• Coordinate with Finance and relevant departments to resolve unexplained differences and missing transaction records.
• Maintain complete bank reconciliation schedules and supporting documents for each assigned bank account.
• Monitor unreconciled items and ensure that outstanding discrepancies are resolved promptly.
• Submit completed bank reconciliations for review within the established reporting deadlines.

Skills

QuickBooks

Microsoft Excel

Analytical skills

Attention to detail

Problem-solving

Organizational skills

Education

Accounting degree

Tools

QuickBooks

Excel

Job description

The General Accountant is responsible for managing and maintaining the company's accounting records and financial transactions, including accounts payable, billing and collections, tax compliance and filing, bank reconciliation, and cash management. The position ensures the accuracy, completeness, and timely recording of financial transactions

II. DUTIES AND RESPONSIBILITIES

A. Accounts Payable (AP)

• Process supplier invoices, agency billings, service invoices, reimbursements, and other company payables.
• Verify invoices against purchase orders, delivery receipts, contracts, billing statements, and other supporting documents.
• Monitor payment due dates and prepare schedules of accounts payable to ensure timely settlement of obligations.
• Coordinate with suppliers, manpower agencies, and internal departments regarding billing discrepancies, missing documents, and payment status.
• Prepare payment vouchers and supporting documents for review and approval.
• Record accounts payable transactions accurately in QuickBooks and maintain organized supporting records.
• Monitor supplier advances, outstanding balances, and other payables to ensure proper reconciliation.
• Ensure that payments are processed only with complete documentation and the required approvals.

B. Billing and Collections (Accounts Receivable)

• Prepare, review, and issue customer invoices, billing statements, and other collection-related documents.
• Monitor accounts receivable and maintain an updated schedule of outstanding customer balances.
• Follow up on overdue accounts and coordinate with customers, franchisees, business partners, and concerned departments regarding collection status.
• Record customer payments, deposits, and other receipts accurately in QuickBooks.
• Reconcile customer accounts and investigate discrepancies between invoices, payments, and outstanding balances.
• Monitor collection deadlines and prepare regular accounts receivable aging reports.
• Coordinate with Sales, Operations, and other departments to resolve billing issues and support timely collections.
• Maintain complete documentation of invoices, official receipts or other applicable payment records, collection confirmations, and account adjustments.

C. Tax Compliance and Filing

• Prepare and assist in the filing of applicable Philippine tax returns and supporting schedules, including VAT or percentage tax, withholding taxes, income tax, and other applicable tax obligations.
• Prepare and reconcile tax-related schedules, including input and output VAT, withholding tax records, and other tax accounts, as applicable.
• Monitor tax filing and payment deadlines to ensure timely compliance with Bureau of Internal Revenue (BIR) requirements.
• Prepare and validate supporting documents for tax returns, tax payments, and other regulatory submissions.
• Reconcile tax balances recorded in QuickBooks against supporting schedules, filed returns, and payment records.
• Coordinate with the Finance Manager, external accountant, or tax consultant regarding tax computations, filing requirements, and regulatory updates.
• Maintain organized records of filed tax returns, tax payment confirmations, and other supporting documents for audit and compliance purposes.
• Assist in preparing documents and responding to authorized internal or external tax audits and examinations.
• Perform regular bank reconciliations by comparing bank statements against QuickBooks records and internal cash transaction reports.
• Identify and investigate discrepancies, including outstanding checks, deposits in transit, bank charges, interest income, duplicate entries, and unrecorded transactions.
• Prepare the necessary accounting entries for approved bank charges, adjustments, and other reconciling items.
• Coordinate with Finance and relevant departments to resolve unexplained differences and missing transaction records.
• Maintain complete bank reconciliation schedules and supporting documents for each assigned bank account.
• Monitor unreconciled items and ensure that outstanding discrepancies are resolved promptly.
• Submit completed bank reconciliations for review within the established reporting deadlines.

F. Cash Management and Cash Flow Monitoring

• Monitor daily cash balances, bank balances, incoming collections, and scheduled cash disbursements.
• Prepare cash position reports and assist in forecasting short-term cash requirements.
• Maintain a schedule of expected collections, supplier payments, payroll-related disbursements, taxes, and other financial obligations.
• Coordinate with the Finance Manager regarding cash availability, payment priorities, and funding requirements.
• Monitor cash receipts and disbursements and ensure that transactions are properly authorized, documented, and recorded.
• Assist in preparing cash flow reports and identifying potential cash shortages or excess funds.
• Monitor bank transfers, deposits, withdrawals, and other cash movements and ensure that they are supported by appropriate records.
• Maintain proper segregation of duties and comply with established cash handling, payment approval, and banking procedures.

III. QUALIFICATIONS AND REQUIREMENTS

1.Bachelor's degree in Accountancy, Accounting Technology, or a related accounting or finance field.

2.At least 2–3 years of relevant accounting experience, preferably handling accounts payable, billing and collections, tax compliance, bank reconciliation, and cash management.

3.Hands‑on experience using QuickBooks for recording transactions, maintaining ledgers, and preparing accounting reports.

4.Knowledgeable in Quickbooks is an advantage.

5.Experience assisting with BIR compliance and coordinating with external accountants

6.Experience in preparing bank reconciliations, accounts payable and receivable schedules, and financial reports.

7.Proficiency in Microsoft Excel and other accounting or financial reporting tools.

8.Strong analytical, numerical, organizational, and problem‑solving skills.

9.High attention to detail and ability to identify and resolve accounting discrepancies.

10.Ability to manage multiple deadlines and maintain accurate financial records.

11.Trustworthy, organized, detail‑oriented, and committed to confidentiality and financial accountability.