GBS Office Procurement Assistant

SGS; Metro Manila; On-site; PHP 240,000 - 320,000; Full time

Job summary

SGS, the world’s leading testing, inspection and certification company, is seeking a Procurement/Data Entry professional in Metro Manila. The role requires handling purchase orders, supplier coordination, and accurate data entry while supporting the Customer Service team.

The ideal candidate has a Bachelor’s degree and 1–2 years in data entry or purchasing, with strong MS Office skills and English communication.

Qualifications

• Bachelor’s degree required.
• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in MS Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).

Responsibilities

• Identify supplies / services to order, procure adequate products, and segregate orders by vendor to optimize shipping and requisition costs.
• Place orders in Procurement system and initiate approvals.
• Support Customer Service in PO creation and distribution to vendors; ensure documentation is received.
• Monitor orders, inform manager of delays or problems.
• Enter shipment information to initial payment upon site confirmation.
• Complete other duties assigned by Manager or leadership.
• Comply with SGS Code of Integrity and QHSE/HR policies; keep work area clean.

Skills

Data entry

Accounting

Purchasing

MS Office

Education

Bachelor’s degree

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Specific Responsibilities

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Identify supplies / services to order, adequate products of suppliers / service providers, and segregate orders by the vendor to optimize shipping and requisition costs.
• Place order in Procurement system and initiate approval process.
• Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
• Monitor the status of orders raised, inform the manager about delays, or other problems.
• Enter shipmemt information to initial payment, upon reception confrmed by the site.
• Complete other duties or tasks assigned by the Manager, General manager, or other leadership.
• At all times, comply with SGS Code of Integrity and Professional Conduct and with all SGS QHSE and HR policies and procedures. Ensure the work area in GBS is always clean and presentable.

• Bachelor’s degree required.
• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).

The candidate must possess the following skills:

• Proficient in effectively prioritizing tasks to meet deadlines.
• Ability to work both collaboratively and independently, manage time effectively, and multitask.
• Detail-oriented with the ability to quickly learn new tools and technologies.
• Strong team player with the ability to collaborate efficiently in diverse work environments.
• High level of integrity and accountability.