Funds Custodian

Optimove Multiservices Corp.; General Trias; On-site; PHP 240,000 - 360,000; Full time

Job summary

Optimove Multiservices Corp. seeks a Funds Custodian to safeguard and manage operational cash funds for transport and delivery activities. You will ensure proper authorization, documentation, and control in all fund transactions.

Responsibilities include daily cash counts, reconciliations, liquidation handling, and preparation of fund documents, while adhering to policies and supporting audits. Relevant finance experience and proficiency with MS Excel are essential.

Qualifications

• Bachelor's degree in accounting/finance/business administration or related field.
• At least 2–3 years of experience in cash handling, revolving fund management, treasury, accounting support, or similar functions.
• Proficiency with basic computer applications (MS Excel, Word, email).

Responsibilities

• Release approved cash funds to drivers, crews, and authorized personnel, verify fund requests and supporting documents.
• Conduct daily cash counts and fund reconciliations, maintain accurate records of releases, liquidations, replenishments, and balances.
• Receive, review, and validate liquidation documents with proper supporting records.
• Monitor outstanding cash advances and aging reports, follow up on issues, escalate as needed.
• Prepare and issue cash vouchers, receipts, Statement of Expenses and Liquidation (SEL) and other fund documents.
• Ensure compliance with company policies and internal controls, support audits, and suggest process improvements.
• Prepare reports on fund utilization, cash balances, liquidations, replenishments, and advances.

Skills

Cash handling

Fund management

Treasury

Accounting support

Operational coordination

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

MS Excel

MS Word

Email

Job description

The Funds Custodian is responsible for the safekeeping, disbursement, monitoring, liquidation, and replenishment of operational cash funds used to support transport and delivery activities. The role ensures that all fund transactions are properly authorized, accurately documented, and fully supported by required documents while maintaining compliance with company policies and internal control standards.

Duties and Responsibilities

• Release approved cash funds to drivers, crews, and authorized personnel, verify fund requests and supporting documents, ensure sufficient cash availability, and safeguard funds under custody.
• Conduct daily cash counts and fund reconciliations, maintain accurate records of cash releases, liquidations, replenishments, and balances, and report any shortages or discrepancies.
• Receive, review, and validate liquidation documents, ensuring all expenses are properly supported by authorized records and directly related to operational requirements.
• Monitor outstanding cash advances and unliquidated funds, maintain aging reports, follow up concerned personnel, and escalate unresolved issues when necessary.
• Prepare and issue Cash Vouchers, Acknowledgment Receipts, Statement of Expenses and Liquidation (SEL), and other fund management documents while ensuring proper filing and document control.
• Ensure compliance with company policies, finance guidelines, and internal controls, support audits, and recommend improvements to fund management processes and accountability measures.
• Prepare reports on fund utilization, cash balances, liquidations, replenishments, and outstanding advances, and perform other duties and special projects assigned by management.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• At least 2-3 years of experience in cash handling, revolving fund management, treasury, accounting support, or similar functions.
• Experience supporting transport, logistics, or operational environments is an advantage.
• Proficient in basic computer applications (MS Excel, Word, email).