Funds Custodian

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 460,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking a Funds Custodian to safeguard, disburse, monitor, liquidate, and replenish operational cash used for transport and delivery activities. The role requires accuracy, thorough documentation, and strict adherence to internal controls.

You will release funds to drivers and authorized personnel, perform daily cash counts, review liquidation documents, monitor advances, and prepare vouchers and expense statements in support of ongoing operations.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• At least 2-3 years of experience in cash handling, revolving fund management, treasury, accounting support, or similar functions.
• Experience supporting transport, logistics, or operational environments is an advantage.
• Proficient in basic computer applications (MS Excel, Word, email).

Responsibilities

• Release approved cash funds to drivers, crews, and authorized personnel, verify fund requests and supporting documents, ensure sufficient cash availability, and safeguard funds under custody.
• Conduct daily cash counts and fund reconciliations, maintain accurate records of cash releases, liquidations, replenishments, and balances, and report any shortages or discrepancies.
• Receive, review, and validate liquidation documents, ensuring all expenses are properly supported by authorized records and directly related to operational requirements.
• Monitor outstanding cash advances and unliquidated funds, maintain aging reports, follow up concerned personnel, and elevate unresolved issues when necessary.
• Prepare and issue Cash Vouchers, Acknowledgment Receipts, Statement of Expenses and Liquidation (SEL), and other fund management documents while ensuring proper filing and document control.
• Ensure compliance with company policies, finance guidelines, and internal controls, support audits, and recommend improvements to fund management processes and accountability measures.
• Prepare reports on fund utilization, cash balances, liquidations, replenishments, and outstanding advances, and perform other duties and special projects assigned by management.

Skills

Cash handling

Fund management

Treasury

Accounting support

MS Excel

MS Word

Email

Education

Bachelor's degree in Accounting or Finance or related field

Tools

MS Excel

MS Word

Email

Job description

The Funds Custodian is responsible for the safekeeping, disbursement, monitoring, liquidation, and replenishment of operational cash funds used to support transport and delivery activities. The role ensures that all fund transactions are properly authorized, accurately documented, and fully supported by required documents while maintaining compliance with company policies and internal control standards.

• Release approved cash funds to drivers, crews, and authorized personnel, verify fund requests and supporting documents, ensure sufficient cash availability, and safeguard funds under custody.
• Conduct daily cash counts and fund reconciliations, maintain accurate records of cash releases, liquidations, replenishments, and balances, and report any shortages or discrepancies.
• Receive, review, and validate liquidation documents, ensuring all expenses are properly supported by authorized records and directly related to operational requirements.
• Monitor outstanding cash advances and unliquidated funds, maintain aging reports, follow up concerned personnel, and elevate unresolved issues when necessary.
• Prepare and issue Cash Vouchers, Acknowledgment Receipts, Statement of Expenses and Liquidation (SEL), and other fund management documents while ensuring proper filing and document control.
• Ensure compliance with company policies, finance guidelines, and internal controls, support audits, and recommend improvements to fund management processes and accountability measures.
• Prepare reports on fund utilization, cash balances, liquidations, replenishments, and outstanding advances, and perform other duties and special projects assigned by management.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• At least 2-3 years of experience in cash handling, revolving fund management, treasury, accounting support, or similar functions.
• Experience supporting transport, logistics, or operational environments is an advantage.
• Proficient in basic computer applications (MS Excel, Word, email).