Finance Assistant | Part Time

Kalibrr; Quezon City; On-site; PHP 279,000 - 424,000; Full time

Job summary

Ateneo de Manila University's Asian Center for Journalism seeks a Finance Assistant to support budgeting, financial reporting, and related administrative tasks. You will work closely with the Director to prepare annual budgets and reimbursement documents, ensuring compliance with donor and university requirements.

The role requires strong MS Office skills, attention to detail, and the ability to operate in a fast-paced, multicultural environment.

Qualifications

• College graduate.
• Experience in budget preparation/management.
• Good verbal and written skills.
• Proficient with MS Office applications.

Responsibilities

• Prepares, monitors and executes annual budget and budget proposals in coordination with the Director.
• Analyzes and interprets financial information used to prepare financial reports.
• Prepares quarterly and annual financial reports, annual report and financial report to be presented for the board meetings.
• Reconciles DCB accounts and monitor cash flow.
• Keeps and maintains financial records such as ledgers and financial reports in compliance with donor and university finance and accounting requirements.
• Receives, validates and checks accuracy of all documents pertinent to any payment made and/or received.
• Prepares CPS entries, cash advance, liquidation reports, reimbursement requests, and fund transfers related to the center's operations.
• Liaises with donor, partners and auditors and answers queries on financial based matters.
• Prepares financial report for each project.
• Ensures compliance of finance and accounting operations and activities with the requirements set by other funders and the ADMU.
• Prepares and submits monthly daily absence report.
• Assists in mounting activities and events, as assigned, and in keeping with the functions of a Finance Assistant.

Skills

Budget management

Communication

Teamwork

Education

College degree

Tools

MS Office

Job description

Summary of Project Scope:

The Asian Center for Journalism is a regional social development project between Ateneo de Manila University and the Konrad Adenauer that seeks to build independent and responsible news media in Asia through continuing education programs in journalism.

Detail of Principal Accountabilities and Project Deliverables

• Prepares, monitors and executes annual budget and budget proposals in coordination with the Director.
• Analyzes and interprets financial information used to prepare financial reports.
• Prepares quarterly and annual financial reports, annual report and financial report to be presented for the board meetings.
• Reconciles DCB accounts and monitor cash flow.
• Keeps and maintains financial records such as ledgers and financial reports in compliance with donor and university finance and accounting requirements.
• Receives, validates and checks accuracy of all documents pertinent to any payment made and/or received.
• Prepares CPS entries, cash advance, liquidation reports, reimbursement requests, and fund transfers related to the center's operations.
• Liaises with donor, partners and auditors and answers queries on financial based matters.
• Prepares financial report for each project.
• Ensures compliance of finance and accounting operations and activities with the requirements set by other funders and the ADMU.
• Prepares and submits monthly daily absence report.
• Assists in mounting activities and events, as assigned, and in keeping with the functions of a Finance Assistant.

Minimum Qualifications

Description of Education, Competence, and Experience Required

• College graduate
• Highly experienced professional preferably with experience in accounting
• Experience in budget preparation/management
• Good verbal and written skills
• Proficient with at least MS Office applications
• Team player and flexible
• Proactive and self-starter
• Adaptable and willing to be trained
• Can work with minimal supervision; can take instructions well
• Experience working in a fast-paced, multicultural environment an advantage but not required

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.