Finance and Compliance Officer

Create Foundation PH; Quezon City; Hybrid; PHP 450,000 - 650,000; Full time

Job summary

Create Foundation PH in the Philippines seeks a Finance and Compliance Officer to manage accounting, payroll, and regulatory compliance for a growing non-profit focused on digital inclusion. The role blends remote work with hybrid collaboration, requiring strong accuracy and timely reporting.

You will oversee financial operations, ensure statutory compliance (BIR, SEC, SSS, PhilHealth, Pag-IBIG), manage donor reporting, and support budgeting in a fast-paced start-up environment.

Qualifications

• Graduated in accounting/finance with strong potential for a Finance & Compliance role.
• Experience in government and non-profit compliance is highly desirable.
• Proven ability to work remotely with disciplined output.
• Solid understanding of local tax and regulatory requirements in the Philippines.

Responsibilities

• Handle routine bookkeeping and general ledger maintenance.
• Prepare monthly, quarterly, and annual financial statements and internal reports.
• Process payroll and manage petty cash and disbursements.
• Maintain banking relations and lead bank reconciliations.
• Manage project-ledger integrity and support budget planning.
• Ensure compliance with local tax laws and regulatory filings.
• Support donor reporting and grant accounting.

Skills

Cloud accounting

Excel

Google Sheets

BIR compliance

SEC reporting

Payroll

Donor reporting

Non-profit finance

Communication

Audit readiness

Education

Bachelor's degree in accounting or finance

Tools

QuickBooks

Xero

Job description

Finance and Compliance Officer

About the Role

Join our growing non-profit as a Finance and Compliance Officer (FCO) and make a lasting civic impact in the field of digital inclusion in the Philippines. This is a hybrid role, operating primarily on a work-from-home arrangement.

Key Responsibilities

• Adaptability & Agile Operations
  • Unlearn & Reframe Systems: Shift away from overly rigid, bureaucratic, and dogmatic corporate practices in favor of agile, lightweight, and practical financial systems being developed for a non-profit startup.
  • Contextual Problem-Solving: Apply rigor while maintaining flexibility to accommodate customized strategies tailored to unique realities and emerging opportunities.
  • Process Simplification: Continuously refine workflows to make financial transactions efficient and frictionless.
  • Alignment with Development Frameworks: Develop a strong understanding of the foundation’s development models to ensure financial and compliance alignment.
• Financial Management & Program Management Support
  • General Accounting: Manage routine bookkeeping, general ledger maintenance, and timely monthly bank reconciliations.
  • Financial Reporting: Prepare accurate monthly, quarterly, and annual financial statements and internal management reports.
  • Payroll & Cash Control: Process payroll accurately and maintain tight oversight over petty cash and disbursement workflows.
  • Banking Administration: Maintain institutional banking systems and serve as the primary focal point for all banking communications.
  • Project Ledger Management: Maintain up-to-date, accurate project and program ledgers at all times.
  • Strategic Budget Planning: Support the Executive Director in formulating annual organizational budgets, overseeing budget version controls, and consolidating all program financial plans.
• Donations Accounting
  • Donation Tracking & Recordkeeping: Maintain up-to-date records of all incoming donations, ensuring accurate categorization.
  • Invoicing & Acknowledgments: Issue official donation receipts, invoices, and donor acknowledgment letters in compliance with local tax and audit standards.
  • Reconciliation & Auditing: Reconcile donation logs monthly against bank accounts, payment gateways, and accounting ledgers to ensure zero variance.
  • Donor Reporting Support: Track grant utilization and donor-specific financial milestones to support the preparation of accurate, transparent financial updates for funding partners.
• Statutory & Regulatory Compliance
  • Institutional Accreditation & Sector Memberships: Take the lead in securing and maintaining strategic non-profit accreditations (e.g., PCNC, DSWD) and memberships with reputable NGO networks and umbrella organizations to strengthen the foundation’s governance, credibility, and donor confidence.
  • Annual Permits & LGU Registrations: Oversee the timely renewal and filing of all annual local government permits and operating requirements.
  • National Statutory Compliance: Ensure strict adherence to Philippine regulatory standards, leading timely and accurate filings with the BIR, SEC, SSS, PhilHealth, and Pag-IBIG.
  • Audit Readiness & Archive Management: Maintain complete, audit-ready physical and digital compliance archives, coordinating directly with external auditors, tax consultants, and regulatory inspectors.
  • Policy & Regulatory Updates: Continuously monitor changes in local and national statutory requirements to update organizational policies and safeguard the non-profit’s legal standing.

Qualifications & Requirements

• Education: Graduate of any finance/accounting course or a development-related course with strong potential to thrive in a finance and compliance role.
• Experience: Preferably, with at least one (1) year of relevant work experience. Prior experience with both government and non-profit compliance is highly desirable.
• Remote Work Capability: Demonstrated work-from-home reliability, discipline, and output delivery.
• Technical Skills & Knowledge
  • Accounting Systems: Hands-on proficiency with cloud accounting software (e.g., QuickBooks, Xero) and advanced skills in Microsoft Excel / Google Sheets.
  • Compliance Knowledge: Practical understanding of BIR tax compliance, SEC annual reporting, and government payroll contributions in the Philippines.
• Soft Skills & Mindset
  • Mission Alignment & Non-Profit Drive: Strong commitment to working in a fast-paced non-profit start-up environment, with a deep personal resonance for the development advocacies and core values of Create Foundation.
  • Growth Mindset & Adaptive Innovation: Willingness to shed rigid corporate paradigms and apply creative, out-of-the-box thinking to customize lean, innovative financial systems that fit the unique operational realities of a growing non-profit.
  • Detail-Oriented & Adaptable: Exceptional accuracy in record-keeping combined with comfort wearing multiple operational hats in a remote-first setup.
  • Excellent Communication Skills: Superior command of written and verbal English, with the ability to explain complex financial rules empathetically, constructively, and clearly without acting as an operational bottleneck.
  • Team Player & Cohesion Builder: A collaborative mindset that fosters team unity, bridges finance with program operations, and builds cohesive working relationships across a hybrid, multi-disciplinary team.
  • High Integrity: Absolute discretion and ethical standards when handling sensitive financial data.