Finance and Administrative Officer

UN Atlas; Philippines; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

United Nations Development Programme (UNDP) in the Philippines seeks a Finance and Administrative Officer for the PROSPER-Bangsamoro project. The role ensures robust financial management, reporting, and administrative coordination to support peacebuilding initiatives in BARMM through the Crisis Resilience unit.

The incumbent maintains compliance with UNDP rules, prepares forecasts, supports audits, and collaborates with stakeholders to ensure timely financial delivery and donor reporting.

Qualifications

• Fluency in English and Filipino is required.
• Bachelor's degree with two years of relevant experience acceptable.
• Experience with donor-funded projects and international organizations is desirable.
• Professional accounting qualifications are advantageous.

Responsibilities

• Ensure full compliance with UNDP financial rules and internal controls.
• Prepare forecasts, disbursement requests, and donor reports.
• Support funding requests and amendments to donor agreements.
• Coordinate annual audits and ensure reports meet donors' requirements.
• Consolidate donor financial reports and manage payments and budgets.
• Provide timely financial support for project operations and asset management.

Skills

Achieve Results

Think Innovatively

Learn Continuously

Adapt with Agility

Act with Determination

Engage and Partner

Enable Diversity and Inclusion

Education

Master's degree in Finance/Accounting

Professional accounting qualification

Bachelor's degree in Finance/Accounting

Tools

Documents and records management

Events management

Risk Management

Systems Thinking

Audit (General)

Budget management

Audit risk management

Job description

Organizational context: The United Nations Development Programme (UNDP) in the Philippines, specifically the Crisis Resilience unit, is implementing Phase 2 of the PROSPER-Bangsamoro project. This initiative, supported by DFAT-Australia, aims to strengthen peacebuilding, governance, and resilience in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). The Finance and Administrative Officer role is crucial for supporting this project and potentially other peacebuilding initiatives within the Cluster.

Job purpose: The Finance and Administrative Officer will provide essential financial and administrative support for the PROSPER-Bangsamoro project and other peacebuilding initiatives within the UNDP's Crisis Resilience unit. This role is critical for ensuring the effective day-to-day financial management, monitoring, reporting, and operational coordination of these projects. By maintaining high-quality, accurate, and consistent financial and administrative support, the position holder will contribute to the successful implementation of peacebuilding efforts in the BARMM region, particularly in the lead-up to the 2026 Bangsamoro Parliamentary Elections. The role requires a client-oriented approach and close collaboration with various stakeholders to achieve project outcomes and support the transition to a regular Bangsamoro Government.

Responsibilities: The Finance and Administrative Officer is responsible for ensuring full compliance with UNDP financial rules, regulations, policies, and strategies, including effective internal controls and a customer-oriented financial management system. Key duties include continuous review of financial situations, preparation of forecasts and disbursement requests, support for funding requests and contribution agreement amendments, and facilitation of annual audits. The role involves monitoring financial exception reports, ensuring all transactions and reports comply with contribution agreements and UNDP procedures, and conducting quality assurance checks on financial reports for donors. The officer will lead the preparation and consolidation of donor financial reports, process payment requests and disbursements, and coordinate with various units for budget preparation and expenditure monitoring. Additionally, the position supports project operations by providing timely financial support, managing cash flow, and offering technical advice on financial control. This includes maintaining financial records, assisting with personnel appraisals, and ensuring quality assurance of office management, procurement, and asset management functions.

Education: A professional accounting qualification from an internationally accredited institute or an Advanced (Master’s) University Degree in Finance/Accounting is required. A Bachelor's degree in these fields with two additional years of qualifying experience is also acceptable. Candidates with professional accounting qualifications have an advantage. Fluency in English and Filipino is required.

Work experience: Applicants with a Master's degree or equivalent are not required to have professional experience. Those with a Bachelor's degree need a minimum of two years of relevant professional experience in financial management services or managing staff and operational systems. Experience in finance and administration, budget management, donor-funded projects, and working with international organizations is desirable.

Skills

Core Competencies:

• Achieve Results
• Think Innovatively
• Learn Continuously
• Adapt with Agility
• Act with Determination
• Engage and Partner
• Enable Diversity and Inclusion

Cross-Functional & Technical Competencies:

• Documents and records management
• Events management
• Risk Management
• Systems Thinking
• Audit (General)
• Budget management
• Audit risk management

Required languages: English

Desired languages: