Finance and Administrative Officer

Global Roles; North Cotabato; On-site; PHP 900,000 - 1,200,000; Full time

Job summary

Global Roles seeks a Finance and Administrative Officer to support the PROSPER-Bangsamoro project, handling day-to-day financial management, monitoring, reporting, and operational coordination. The role ensures compliance with UNDP financial rules and donor requirements, and contributes to efficient project execution in Mindanao.

The position involves preparing financial reports and budgets, coordinating with UNDP and partners, and providing office management and procurement support to advance

Qualifications

• Advanced degree in finance or related field; strong analytical skills.
• Bachelor’s degree with two years’ experience required; professional accounting qualification preferred.
• Experience in financial management, reporting, and project coordination for development projects.

Responsibilities

• Provide effective financial and administrative support to PROSPER-Bangsamoro and other peacebuilding projects.
• Ensure compliance with UNDP financial rules, regulations, policies, and strategies.
• Review financial situation and support preparation of forecasts and disbursement requests.
• Support development of funding requests, negotiations, and amendments to contribution agreements.
• Review and approve funding authorization and expenditure certificates from partners.
• Facilitate annual audits and monitor financial exception reports.
• Ensure all financial transactions and reports comply with Contribution Agreement and UNDP policies.
• Conduct quality assurance checks on financial reports before submission to donors.
• Prepare payment requests and ensure timely processing of disbursements.
• Coordinate with UNDP units, implementing partners, and project teams for financial data gathering.

Skills

Finance Management

Budget Preparation

Expenditure Monitoring

Donor Reporting

Audit Facilitation

Financial Control

UNDP Financial Rules

Programme and Operations Policies

Operational Coordination

Project Monitoring

Financial Data Analysis

Office Management

Procurement Systems

Administrative Support

Client-oriented Approach

Education

Master's Degree in Finance

Bachelor’s degree with two years' experience

Professional accounting qualification

Job description

The Finance and Administrative Officer will support the PROSPER-Bangsamoro project in day-to-day financial management, monitoring, reporting, and operational coordination. The role involves ensuring compliance with UNDP financial rules, preparing financial reports, managing budgets, and providing administrative support to peacebuilding projects in the Bangsamoro Autonomous Region in Muslim Mindanao.

Responsibilities

• Provide effective financial and administrative support to PROSPER-Bangsamoro and other peacebuilding projects.
• Ensure compliance with UNDP financial rules, regulations, policies, and strategies.
• Review financial situation and support preparation of forecasts and disbursement requests.
• Support development of funding requests, negotiations, and amendments to contribution agreements.
• Review and approve funding authorization and expenditure certificates from partners.
• Facilitate annual audits and monitor financial exception reports.
• Ensure all financial transactions and reports comply with Contribution Agreement and UNDP policies.
• Conduct quality assurance checks on financial reports before submission to donors.
• Prepare payment requests and ensure timely processing of disbursements.
• Coordinate with UNDP units, implementing partners, and project teams for financial data gathering.
• Collaborate with UNDP Country Office Finance Analyst for financial implementation alignment.
• Finalize financial sections of progress reports and disbursement requests.
• Prepare program budget reviews and justifications for budget reallocations.
• Monitor budgets and report on approvals and delivery status.
• Ensure timely transfer of donor contributions to UNDP.
• Manage cash receipts, petty cash, and maintain finance records filing system.
• Provide financial support for project implementation and activities.
• Facilitate personnel performance appraisals and monitor leave credits and absences.
• Review resource balances and prepare monthly cash flow forecasts.
• Analyze and interpret UNDP financial rules and provide solutions for finance and administrative issues.
• Maintain internal expenditure control systems and process financial documents timely.
• Certify expenditures and coordinate finance-related issues.
• Organize training on financial management for project staff.
• Synthesize lessons learned and best practices in finance and administration.
• Build capacity of implementing partners on financial management.
• Contribute to knowledge networks and communities of practice.
• Perform office management and oversee procurement, logistics, and asset management functions.
• Ensure compliance with travel requests and quality assurance of payment orders and reimbursements.
• Respond to headquarters requests to resolve financial data issues.
• Perform other duties as assigned for efficient office functioning.

Requirements

• Master's Degree in Finance or related field.
• Bachelor’s degree with two (2) years' experience.
• Professional accounting qualification from an internationally accredited institute of accountancy and/or Advanced (Master’s) University Degree in Finance.
• Experience in financial management, monitoring, reporting, and operational coordination of projects.
• Knowledge of UNDP Financial Rules and Regulations and Programme and Operations Policies and Procedures (POPP).
• Experience in budget preparation, expenditure monitoring, and donor reporting.
• Ability to analyze and interpret financial data and reports.
• Experience in audit facilitation and financial control.
• Client-oriented approach and ability to work with diverse cultural backgrounds.
• Experience in office management, procurement systems, and administrative support.
• Proficiency in English and Filipino languages.

Skills

• Finance Management
• Budget Preparation
• Expenditure Monitoring
• Donor Reporting
• Audit Facilitation
• Financial Control
• UNDP Financial Rules
• Programme and Operations Policies
• Operational Coordination
• Project Monitoring
• Financial Data Analysis
• Office Management
• Procurement Systems
• Administrative Support
• Client-oriented Approach

Languages

English, Filipino