Finance and Admin Staff

A.G. Datacom Phils. Inc.; San Juan; On-site; PHP 223,000 - 335,000; Full time

Job summary

A.G. Datacom Phils. Inc. is seeking a diligent Admin/Finance Assistant to organize appointments, prepare reports, and maintain filing systems.

You will liaise with Finance and Admin, assist in tax preparation, and support bidding and documentation for external auditors. The role requires a Bachelor's degree in Accountancy or Finance, strong MS Office skills, and good written and verbal communication. Fresh graduates with internship experience are welcome to apply, with a positive attitude and

Qualifications

• Bachelor’s degree in Accountancy, Finance or any Business course.
• Proficient in MS Office and Excel.
• Good in both oral and written communication, especially in business reports.
• Ability to adapt to a new environment and maintain a positive attitude.
• Fresh graduates with relevant internship experience are welcome.

Responsibilities

• Organize and schedule employee appointments and coordinate with Finance and Admin.
• Assist in preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures with HR guidance.
• Monitor and replenish office supplies and petty cash; research new suppliers.
• Survey potential suppliers for projects and liaise with internal teams.
• Maintain contact lists and act as point of contact for clients.
• Assist sales and technical departments in bidding preparations.
• Submit and reconcile expense reports (cash advance and reimbursement).
• Prepare documents for external auditors and other finance/admin records.
• Create business documents such as invoices and delivery receipts.
• Prepare government-based requirements for transactions.
• Complete data entry in finance-related books; assist in tax preparation.
• Other admin/finance-related duties as assigned.

Skills

MS Office

Excel

Verbal and written communication

Adaptability

Internship experience (fresh grads)

Education

Bachelor’s degree in Accountancy or Finance or any Business course

Tools

QuickBooks

Job description

Job Description:

• Organize and schedule AGD Infotech employee appointments and coordinate with AG Datacom Finance and Admin Department.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures with the guidance of the HR Department.
• Monitor and Replenish office supplies, Petty Cash Fund and research new deals and suppliers.
• Survey potential suppliers and 3rd party providers for incoming and outgoing projects.
• Maintain contact lists.
• Act as the point of contact for internal and external clients
• Liaise with executive and senior management to handle requests and queries.
• Assist sales and technical departments in bidding preparations._
• Submit and reconcile expense reports (Cash Advance and Reimbursement)
• Prepare and file documents for external auditors and other finance and admin-related records.
• Create documents such as Sales Invoices, Delivery Receipts, and other business-related documents and forms.
• Submit a request for payment of utilities and other billings.
• Prepare all government-based requirements for all business transactions.
• Complete data entry in all finance-related books of accounts.
• Assist in the tax preparation.
• Other admin/finance-related duties as assigned.

Skills and qualifications:

• Graduate of Bachelor’s degree in Accountancy, Finance or any Business course.
• Proficient in MS Office and Excel skills
• Good in both oral and written communication skills specifically in the preparation of business reports and correspondence.
• Must have a good attitude towards work and be able to adapt to a new environment.
• Familiarity with Quickbooks or any accounting software is a plus
• Fresh Graduates (with relevant internship experience) are welcome to apply.