Finance and Admin Officer

Sunday Studio; Mandaluyong; On-site; PHP 279,000 - 446,000; Full time

Job summary

Sunday Studio is seeking a Finance and Admin Officer to support day-to-day finance operations, including billing, collections, bookkeeping, expense tracking, and maintaining accurate financial records. The role also provides administrative support for office operations and documentation.

You will assist in recording transactions, organizing records, processing invoices, and coordinating with suppliers while ensuring compliance with company policies and regulatory requirements.

Qualifications

• Assist in recording and updating daily financial transactions and maintaining accurate books.
• Organize and maintain financial records, receipts, invoices, and supporting documents.
• Prepare and issue client invoices and statements based on approved billing schedules.
• Track expenses, Accounts Payable, purchase orders, and payment documentation.
• Maintain organized financial and administrative records and ensure compliance with policies.
• Assist in audits, tax filings, government documentation, and external accounting.

Responsibilities

• Record and update daily financial transactions and keep books accurate.
• Organize records, receipts, invoices, and supporting documents.
• Process client invoices and manage statements.
• Monitor expenses, AP, POs, and payment requests with proper approvals.
• Assist with audits, tax filings, and regulatory requirements.
• Coordinate with suppliers for invoices and payments.
• Support general office operations and administrative tasks.

Skills

Bookkeeping

Billing & Invoicing

Accounts Payable

Financial Records

Vendor Management

Office Administration

Tools

Accounting Software

Job description

The Finance and Admin Officer supports day-to-day finance operations, including billing, collections, bookkeeping, expense tracking, and maintaining accurate financial records. The role also provides administrative support for office operations, documentation, and other business requirements.

Accounting & Bookkeeping

• Assist in recording and updating daily financial transactions and maintaining accurate books.


• Organize and maintain financial records, receipts, invoices, and supporting documents.

Billing & Collections

• Prepare and issue client invoices, statements of account, and other billing documents based on approved billing schedules.

Expenses, Payables & Cash Management

• Track company expenses, Accounts Payable, purchase orders, and payment requests, ensuring proper documentation and approval.

Financial Records & Compliance

• Maintain organized and up-to-date financial and administrative records.


• Ensure financial documents comply with company policies and required documentation standards.


• Assist in preparing documents for audits, tax filings, government requirements, and external accounting.

Purchasing & Supplier Management

• Assist in processing purchase requests, purchase orders, supplier invoices, and payment documentation.


• Coordinate with suppliers regarding invoices, documentation, deliveries, and payment status.


• Maintain updated records of suppliers, pending purchases, and payment obligations.

Office Administration & Operations

• Support office administration, document processing, logistics, business accreditations, and other operational requirements.


• Monitor office supplies and coordinate replenishment within approved budgets.