Finance and Admin Coordinator (Remote)

De Vore Recruiting; Philippines; Remote; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Health insurance reimbursement

Paid time off

Birthday leave

Job summary

De Vore Recruiting in the Philippines is seeking a detail-oriented Finance & Administrative Coordinator to support accounting functions and general administrative operations. The role reports to the Supply Chain Manager and works with the Controller on accounting tasks.

You will manage customer invoices and collections, process bills, assist with payroll-related items, and help with month-end reconciliations.

Qualifications

• 2+ years of experience in accounts receivable, accounts payable and collections.
• Proficiency in QuickBooks and Microsoft Excel.
• Strong understanding of basic accounting concepts and principles.
• Excellent attention to detail and accuracy.

Responsibilities

• Prepare and send customer invoices, and record customer payments and deposits.
• Follow up with customers on past-due invoices by phone and email.
• Enter vendor bills, match them to purchase orders and route them for approval.
• Help prepare vendor payments and keep vendor files organized.
• Keep track of recurring bills so payments go out on time.
• Process employee expense reports and company credit card receipts.
• Assist with customer order entry, shipping paperwork and order-status questions.
• Keep company calendars, schedule meetings and help with vendor and customer correspondence.
• Maintain organized paper and digital files, keeping confidential records secure.
• Help with month-end tasks and reconciliations under the Controller's direction.
• Take on other projects and duties as assigned to keep the business running smoothly.

Skills

Accounts receivable

Accounts payable

Collections

QuickBooks

Microsoft Excel

Attention to detail

Communication skills

Independent

Team collaboration

Tools

QuickBooks

Microsoft Excel

Job description

We are a wholesale medical supply company specializing in personal care products, seeking a detail-oriented Finance & Administrative Coordinator to support accounting functions and general administrative operations.

This position reports directly to the Supply Chain Manager and works under the guidance of the Controller for all accounting-related responsibilities. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Duties:

• Prepare and send customer invoices, and record customer payments and deposits.
• Follow up with customers on past-due invoices by phone and email (a top priority for this role).
• Enter vendor bills, match them to purchase orders and route them for approval.
• Help prepare vendor payments and keep vendor files organized.
• Keep track of recurring bills so payments go out on time.
• Process employee expense reports and company credit card receipts.
• Assist with customer order entry, shipping paperwork and order-status questions.
• Keep company calendars, schedule meetings and help with vendor and customer correspondence.
• Maintain organized paper and digital files, keeping confidential records secure.
• Help with month-end tasks and reconciliations under the Controller's direction.
• Take on other projects and duties as assigned to keep the business running smoothly.

Requirements:

• Ability to prioritize tasks, handle interruptions and meet deadlines.
• Strong written and verbal communication skills, including courteous but persistent collections follow-up.
• Ability to work independently and as part of a small team.
• 2+ years of experience in accounts receivable, accounts payable and collections.
• Proficiency in QuickBooks and Microsoft Excel
• Strong understanding of basic accounting concepts and principles.
• Excellent attention to detail and accuracy.

Work Schedule:

Monday-Friday, 8:00 AM-5:00 PM US Pacific Time (subject to adjustment based on client needs)

• Health insurance reimbursement ( $100/month)
• Paid time off*
• Birthday leave*

**Paid time off and birthday leave become available upon successful completion of the 90-day probationary period and an excellent performance evaluation.