Assistant Financial Controller

RemoteVA PH; Davao City; On-site; PHP 800,000 - 1,000,000; Full time

Job summary

RemoteVA PH in the Philippines seeks an organized, meticulous Assistant Financial Controller to support invoicing, accounts receivable, client contracts, and financial reporting for a US-based firm. The role requires advanced Excel, strong business English, and the ability to manage recurring financial processes independently.

You will prepare weekly and monthly Excel reports, monitor AR, assist with month-end close, and help with reconciliations and data quality throughout the finance system.

Qualifications

• Accounting or bookkeeping background required; degree or equivalent experience preferred.
• Advanced Microsoft Excel skills for financial reporting and data work.
• Excellent written business English for client invoices and communications.
• Meticulous attention to detail and high numerical accuracy.
• Able to manage recurring processes independently without constant reminders.

Responsibilities

• Generate and send accurate client invoices; apply and record payments and maintain billing records.
• Monitor AR aging; perform collections follow-ups and maintain AR records.
• Draft client service agreements and route for electronic signatures; track contract status.
• Build and maintain weekly and monthly Excel reports; track revenue, placements, AR aging, and recruiter productivity.
• Support month-end closing activities, reconciliations, data cleanup, and auditing.

Skills

Advanced Microsoft Excel

Business English

Attention to detail

Organized

Analytical skills

Problem-solving

Education

Accounting or bookkeeping background

Tools

Bill.com

Job description

We are looking for an organized, meticulous, and detail-oriented Assistant Financial Controller to support the financial operations of a US-based recruiting firm. This role will handle invoicing, accounts receivable, client contracts, financial reporting, reconciliations, and data management.

The ideal candidate has strong accounting or bookkeeping knowledge, advanced Microsoft Excel skills, excellent written business English, and the ability to independently manage recurring financial processes.

Key Responsibilities

1. Invoicing

• Generate and send accurate client invoices.
• Apply and record client payments.
• Maintain clean, accurate, and organized billing records.
• Communicate with US clients regarding invoices and payments.

2. Accounts Receivable & Collections

• Monitor outstanding client balances and AR aging.
• Send professional collection follow-up emails.
• Follow up on overdue invoices and elevate past-due accounts when necessary.
• Maintain accurate AR records.

3. Contracts & Documentation

• Draft client service agreements using existing templates.
• Route agreements for electronic signatures.
• Track contract status and maintain organized records of fully executed agreements.

4. Data, Metrics & KPI Reporting

• Build and maintain recurring weekly and monthly Excel reports.
• Track and report revenue, placements, AR aging, and recruiter productivity.
• Send and track client surveys.
• Review data for accuracy and identify discrepancies.

5. Finance & Data Support

• Assist with month-end closing activities.
• Perform account reconciliations.
• Support financial data cleanup and auditing.
• Perform data cleanup and auditing within the applicant tracking system.
• Assist with other finance and administrative tasks as needed.

Qualifications

• Accounting or bookkeeping background required; degree or equivalent professional experience strongly preferred.
• Advanced Microsoft Excel skills with the ability to create and maintain financial reports and work with formulas/data.
• Strong general accounting knowledge and financial fluency.
• Excellent written business English, particularly for client-facing invoicing and collection emails.
• Meticulous attention to detail and high numerical accuracy.
• Highly organized with excellent follow-through.
• Able to manage recurring processes independently without constant reminders.
• Strong communication, analytical, and problem-solving skills.

Strongly Preferred

• Experience with Bill.com or a comparable AP/AR platform.
• Previous experience handling invoicing, collections, reconciliations, and financial reporting.
• Experience supporting a US-based company or communicating with US clients.