Finance & Administrative Coordinator

WINSTORM ROYAL INC.; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

WINSTORM ROYAL INC. is seeking a highly organized Finance & Administrative Coordinator to support loan and reimbursement processes and day-to-day finance operations.

The role requires proactive coordination with multiple departments and careful attention to detail. The ideal candidate will have a Bachelor's degree in business or related field, 1–3 years in finance administration, and strong MS Office skills (Excel, Word, Outlook).

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
• 1–3 years of experience in finance administration or reimbursement processing.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Process and monitor loan applications and loan repayment requests.
• Review, verify, and consolidate reimbursement applications from multiple departments.
• Coordinate approval processes and follow up on pending applications.
• Prepare reimbursement documents for email approvals and finance processing.
• Maintain reimbursement monitoring files and ensure records are accurate and up to date.
• Process and monitor marketing, logistics, and other operational expense reimbursements.
• Handle Purchase Order (PO), Commercial Invoice (CI), and Acceptance Report documentation.
• Coordinate billing, quotations, and cash invoice approvals.
• Track application status and communicate updates with internal stakeholders.
• Ensure all financial documents comply with company policies and approval procedures.
• Perform general administrative support and document management.

Skills

Attention to detail

Organizational skills

Communication skills

Prioritization

Education

Bachelor's degree in Business Administration, Finance, Accounting, or a related field

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

We are looking for a highly organized and detail-oriented Finance & Administrative Coordinator to join our team. This role is responsible for coordinating loan and reimbursement processes, monitoring financial documentation, and supporting day-to-day finance and administrative operations. The ideal candidate is proactive, organized, and capable of managing multiple priorities while working closely with various departments.

Key Responsibilities

• Process and monitor loan applications and loan repayment requests.

• Review, verify, and consolidate reimbursement applications from multiple departments.

• Coordinate approval processes and follow up on pending applications.

• Prepare reimbursement documents for email approvals and finance processing.

• Maintain reimbursement monitoring files and ensure records are accurate and up to date.

• Process and monitor marketing, logistics, and other operational expense reimbursements.

• Handle Purchase Order (PO), Commercial Invoice (CI), and Acceptance Report documentation.

• Coordinate billing, quotations, and cash invoice approvals.

• Track application status and communicate updates with internal stakeholders.

• Ensure all financial documents comply with company policies and approval procedures.

• Perform general administrative support and document management.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field.

• At least 1–3 years of experience in finance administration, reimbursement processing, or administrative support.

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Strong organizational skills with excellent attention to detail.

• Good communication and interpersonal skills.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Experience handling financial documentation and approval workflows is an advantage.