Accounting Coordinator

1840&Co; Philippines; On-site; PHP 223,000 - 402,000; Full time

Job summary

1840&Co is seeking an Accounting Coordinator to support day-to-day financial operations, focusing on AR, AP and general accounting administration. This role ensures invoices are processed accurately, payments are collected on time, and financial records are maintained with a high degree of accuracy.

The ideal candidate is organized, detail-oriented, and enjoys working in a fast-paced environment while supporting multiple departments.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• 2+ years of accounting or bookkeeping experience preferred.
• Strong understanding of Accounts Receivable and Accounts Payable processes.
• Experience with accounting software (QuickBooks, Sage, Microsoft Dynamics Business Central, or similar) is an asset.
• Proficiency in Microsoft Excel and Microsoft Office.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• High level of integrity and confidentiality.

Responsibilities

• Prepare and issue customer invoices.
• Process customer payments and apply receipts accurately.
• Monitor outstanding accounts and follow up on overdue invoices.
• Reconcile customer accounts and resolve billing discrepancies.
• Maintain accurate AR records and aging reports.
• Assist with monthly invoicing and recurring billing.
• Receive, verify, and process vendor invoices.
• Match invoices to purchase orders and approvals.
• Prepare payment runs and ensure vendors are paid on time.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and payment documentation.
• Process employee expense reimbursements.
• Perform account reconciliations and assist with month-end close.
• Maintain organized financial records and documentation.
• Assist with payroll administration as required.
• Support budgeting, reporting, and financial analysis.
• Prepare reports for management as requested.
• Ensure compliance with company policies and accounting procedures.
• Assist with procurement and purchasing administration.
• Coordinate documentation for audits and year-end accounting.
• Maintain electronic and physical filing systems.
• Support process improvements to increase efficiency and accuracy.
• Provide administrative support to the Finance department.
• Perform other duties and special projects as assigned.

Skills

Accounts Receivable

Accounts Payable

Excel

Microsoft Office

Education

Accounting/Finance degree or diploma

Tools

QuickBooks

Sage

Microsoft Dynamics Business Central

Job description

About the Job

The Accounting Coordinator is responsible for supporting the day-to-day financial operations of the company, with a primary focus on Accounts Receivable (AR), Accounts Payable (AP), and general accounting administration. This role ensures invoices are processed accurately, payments are collected on time, vendors are paid promptly, and financial records are maintained with a high degree of accuracy.The ideal candidate is organized, detail-oriented, and enjoys working in a fast-paced environment while supporting multiple departments.

Responsibilities

Accounts Receivable (AR)

• Prepare and issue customer invoices.
• Process customer payments and apply receipts accurately.
• Monitor outstanding accounts and follow up on overdue invoices.
• Reconcile customer accounts and resolve billing discrepancies.
• Maintain accurate AR records and aging reports.
• Assist with monthly invoicing and recurring billing.

Accounts Payable (AP)

• Receive, verify, and process vendor invoices.
• Match invoices to purchase orders and approvals.
• Prepare payment runs and ensure vendors are paid on time.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and payment documentation.
• Process employee expense reimbursements.

General Accounting

• Perform account reconciliations and assist with month-end close.
• Maintain organized financial records and documentation.
• Assist with payroll administration as required.
• Support budgeting, reporting, and financial analysis.
• Prepare reports for management as requested.
• Ensure compliance with company policies and accounting procedures.

Administrative & Operational Support

• Assist with procurement and purchasing administration.
• Coordinate documentation for audits and year-end accounting.
• Maintain electronic and physical filing systems.
• Support process improvements to increase efficiency and accuracy.
• Provide administrative support to the Finance department.
• Perform other duties and special projects as assigned.

Qualification

Diploma or degree in Accounting, Finance, Business Administration, or a related field.

2+ years of accounting or bookkeeping experience preferred.

Strong understanding of Accounts Receivable and Accounts Payable processes.

Experience with accounting software (QuickBooks, Sage, Microsoft Dynamics Business Central, or similar)

is an asset.

Proficiency in Microsoft Excel and Microsoft Office.

Excellent attention to detail and organizational skills.

Strong written and verbal communication skills.

Ability to manage multiple priorities while meeting deadlines.

High level of integrity and confidentiality.