Finance Admin Staff

AboitizPower; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

AboitizPower is seeking a Finance Admin Staff to support the Renewables Finance Team with strong data and records management. You will handle VDRs, DocuSign execution, and the preparation of payment requests while coordinating with regulatory agencies.

The role requires meticulous attention to detail, solid communication, and the ability to manage multiple tasks across departments. A bachelor’s degree and at least 1 year of experience are preferred.

Qualifications

• Bachelor’s degree in any field (Finance or Business-related degrees are preferred).
• At least one (1) year of relevant professional experience.
• Proficiency in handling physical and digital filing systems, VDRs, and DocuSign.
• Experience processing administrative financial requests (RFPs/PRs) and coordinating logistics.

Responsibilities

• Manage virtual data rooms (VDR), organize digitized records, and oversee documents; label, index, and monitor.
• Physically submit official documents to tax/regulatory offices (e.g., BIR, DOE, ERC) for audit trails and route for DocuSign.
• Serve as receptionist for 1RE Finance; handle document inflows/outflows and liaise across departments for system concerns.
• Prepare RFPs and PRs, and coordinate meeting schedules, travel, and accommodations for events.

Skills

VDR management

RFP/PR processing

Regulatory liaison

Records management

Communication

Cross-department coordination

Education

Bachelor’s degree in Finance or Business

Tools

DocuSign

Job description

As a Finance Admin Staff, you will provide key administrative and operational support to the Renewables Finance Team and contribute directly to transforming energy for a better world. You will work closely with the Renewables Finance Team, Corporate Services Units, Renewable Business Units, and external partners to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

• Manage virtual data rooms (VDR), organize digitized records, and oversee hardcopy finance documents and letters kept in the 1RE Vault and Storage space, ensuring proper labeling, indexing, and monitoring.
• Physically submit official documents to tax and regulatory offices (e.g., BIR, DOE, ERC) to secure official receive stamps for audit trails, and manage the routing of documents for physical or DocuSign execution.
• Serve as the receptionist for 1RE Finance by handling document inflows/outflows, assisting with mobile plans, and liaising across departments for system-related concerns.
• Prepare Requests for Payment (RFPs) and Purchase Requests (PRs), while coordinating meeting schedules, accommodation, and transportation for events and conferences.

To Succeed in this Role, we need someone who:

• Demonstrates exceptional detail orientation to identify errors, maintain accurate records, and ensure precision across administrative tasks.
• Possesses strong communication and customer service skills to effectively convey information and build positive relationships with internal teams and external stakeholders.
• Excels in records and data management, utilizing efficient filing systems to secure and safeguard critical information assets.
• Fosters a collaborative, psychologically safe, and inclusive team environment through authentic engagement, self-discipline, and respect for diversity.

What You Will Need:

Education & Experience:

• Bachelor’s degree in any field (Finance or Business-related degrees are preferred).
• At least one (1) year of relevant professional experience.

Technical / Functional Skills:

• Proficiency in handling physical and digital filing systems, Virtual Data Rooms (VDR), and document execution platforms like DocuSign.
• Strong skills in processing administrative financial requests (such as RFPs and PRs), coordinating logistics, and liaising with government/regulatory agencies.

Our Culture & Commitment to You: Powering Your Future At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.
• Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.
• Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.
• Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.
• Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

About Us AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.